Accounting Assistant​/In Person​/NYC

Accounting Assistant (Full Time/In Person/NYC Location) Key Responsibilities Accounts Receivable & Collections

• Monitor customer accounts and identify past-due balances
• Contact customers via phone and email to follow up on outstanding invoices
• Maintain collection notes and update payment statuses
• Verify payment details such as check numbers, remittance information, and payment dates
• Escalate unresolved or severely past-due accounts to management

• Review and verify customer invoices for accuracy
• Research and resolve billing discrepancies with customers
• Confirm correct pricing, discounts, terms, and account codes
• Ensure invoices align with sales orders and agreements
• Review vendor bills to confirm accuracy, pricing, and quantities
• Match vendor invoices against purchase orders and receiving documents
• Contact vendors to clarify discrepancies or request corrected invoices
• Maintain organized records of vendor communications

• Assist with account reconciliations (customer, vendor, and general ledger)
• Identify and report discrepancies or inconsistencies
• Help prepare aging reports for accounts receivable and payable
• Support month-end and year-end close processes

• Maintain accurate and organized financial records
• Assist accounting team with audits, documentation, and data entry
• Follow internal accounting policies and procedures
• Provide general support to the accounting department as needed

• Previous experience in accounting, bookkeeping, or accounts receivable/payable preferred
• Strong communication skills, especially for phone-based collections
• High attention to detail and strong organizational skills
• Ability to handle sensitive financial conversations professionally
• Proficient in accounting software and Microsoft Excel
• Ability to work independently and manage multiple follow-ups
• Persistent but professional in follow-ups
• Organized, dependable, and detail-oriented
• Problem-solver who can research and resolve discrepancies