Administrative Assistant Accounts Receivable

and the job listing Expires on September 12, 2026

We are seeking a highly organized and detail-oriented Administrative Assistant / Accounts Receivable Specialist to join our team. This position combines administrative support for company leadership with responsibility for accounts receivable operations across a growing real estate portfolio.

The ideal candidate is proactive, professional, and comfortable balancing multiple priorities in a fast-paced environment. This role offers an excellent opportunity to gain hands-on experience in accounting, and executive administration.

• Provide administrative support to company leadership and executives.
• Answer and direct phone calls professionally.
• Manage calendars, scheduling, correspondence, and meeting coordination.
• Prepare reports, memos, and other business communications.
• Organize receipts and assist with expense reporting.
• Coordinate with vendors, contractors, tenants, and business partners.
• Maintain office filing systems, records, and documentation.
• Order and manage office supplies and inventory.
• Assist with office organization and day-to-day operations.
• Handle special projects and assignments with discretion and confidentiality.

• Process and post tenant payments, including checks, ACH payments, wire transfers, and credit card transactions.
• Reconcile accounts and investigate payment discrepancies.
• Process bank deposits and verify receipt of funds.
• Maintain accurate tenant ledgers and accounting records.
• Prepare cash posting summaries and transaction documentation.
• Generate aging reports and assist with collections-related activities.
• Support month-end closing activities and account reconciliations.
• Work closely with property management staff to resolve billing and payment issues.
• Maintain organized financial records and audit documentation.
• Assist with internal and external audit requests.

• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Excel and Microsoft Word.
• Strong data entry and record-keeping abilities.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving skills.
• Ability to manage multiple projects and meet deadlines.
• Professionalism, discretion, and confidentiality.

• Experience in Accounts Receivable, Accounting, Bookkeeping, or Administrative Support.
• Experience in Real Estate Accounting or Property Management Accounting.
• Experience using Yardi or similar accounting/property management software.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

• You are dependable, organized, and proactive.
• You thrive in a collaborative team environment.
• You can prioritize competing responsibilities while maintaining accuracy.
• You are eager to learn and continuously improve processes.