Database and Financial Operations Associate

Database and Financial Operations Associate

Recruitment began on August 20, 2026

and the job listing Expires on September 20, 2026

The Database and Financial Operations Associate is responsible for administrative database operations to support the finance and development departments. Reports to the Chief Financial Officer.

Key Responsibilities:

• Accurate processing of daily donations and pledges via cash, check, credit card, direct deposit, and stock.
• Prepares timely donor acknowledgment letters, invoices and receipts for individual, foundation and corporate gifts and grants.
• Enter, update and correct constituent data in the 200,000+ database to ensure accurate reports and recordkeeping.
• Create fundraising reports (various campaigns, events and mailings) and other database reports as needed.
• Maintain records of all donations, pledges, and matching gifts through paper and electronic copies
• Help to reconcile donations and generate reports for the Finance Department.

Provide support for financial accounting functions, including:

• Assist in accounts payable, accounts receivable and journal entries.
• Reconcile bank statements, petty cash, credit cards and other expenses. Assist in annual audit.
• Additional responsibilities as assigned.

Position Requirements:

• Associate or bachelor’s degree in a related field, preferably accounting, business or computer science.
• Preferably 3 years’ database experience in a not-for-profit finance or fundraising organization.
• Proficiency in database management, preferably Sales Force and Classy fundraising platforms.
• Proficiency in Microsoft Word, Excel, Access.
• Must be detail-oriented and able to meet deadlines.
• Ability to prepare information concisely and effectively.
• Ability to organize and prioritize work.
• Attention to detail and deadlines.
• Ability to work independently with minimal supervision.
• Excellent interpersonal skills.

Compensation:

$50,000 – $55,000 Annually