Billing & Settlement Specialist

Responsibilities

• Perform three‑way matching by reconciling vendor invoices with purchase orders and receiving documentation to ensure payment accuracy.
• Execute payment runs using ACH, wire transfers, and checks in accordance with company policies and payment schedules.
• Apply payments and credit notes accurately to open invoices within the accounting system.
• Manage intercompany settlements, including processing internal EDI accounts payable transactions to ensure timely and accurate internal billing and payments.
• Conduct vendor statement reconciliations to identify missing invoices, duplicate billings, or over payments.
• Investigate and resolve exceptions and out‑of‑balance items, including pricing discrepancies, quantity variances, and unmatched transactions.
• Coordinate with internal stakeholders and external vendors to resolve discrepancies in a timely manner.

Education:

Bachelor’s or Associate’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.

ERP Systems:
Hands‑on experience using ERP systems such as SAP, Oracle, Net Suite, or Microsoft Dynamics for invoice processing, payments, and reconciliation.

Microsoft Excel:
Advanced proficiency in Excel, including Pivot Tables and lookup functions (e.g., VLOOKUP, XLOOKUP), with the ability to analyze and reconcile large data sets accurately.

• Health, Dental, and Vision PPO Insurance
• Life, STD, LTD Insurance
• 14 Paid Holidays
• Paid Time Off (Starting 12 days/year)
• Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.)
• Years of Service Awards
• Education program (Based on Eligibility)

As set forth in Geniezip USA, LLC.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.