Accounts Payable Specialist - Vendor Relations Statement

Job Summary The Accounts Payable Vendor Relations, Statement
- Specialist serves as the primary point of contact for major inventory suppliers, managing monthly account reconciliations, supplier communications, and resolution of open issues or disputes. This role collaborates with suppliers and internal cross-functional teams to resolve discrepancies, reconcile accounts, and improve invoice processing efficiency. The specialist delivers high-quality customer service while ensuring compliance with company policies and accounting standards.

Responsibilities Responsible for reviewing and reconciling supplier monthly statements

Main point of contact for AP issues from major inventory suppliers

Responsible for building and maintaining effective relationships with supplier account representatives and internal business partners

Responsible for scheduling, conducting and leading monthly conference calls with suppliers to review account status, aged balances and outstanding issues

Ensure consistent and timely communication with suppliers between conference calls

Maintain current and accurate records of open statement items in People Soft Statement database

Research & Resolve invoice discrepancies, issues & unapplied credits, utilizing internal systems including EDI, JD Edwards, Kofax Total Agility & Peoplesoft Analyze root cause and communicate with suppliers regarding past due invoices, disputes and billing or process inefficiencies

Review and resolve documents promptly within the assigned workflow software (Ricoh KTA)
Create, provide and review monthly reporting timely with suppliers and leadership consistently

Create correction memos when needed

Build strong partnerships and collaborate with internal and external departments to resolve issues timely

Responds to inquiries and provides excellent customer service to internal customers

Additional tasks and projects assigned by Management Qualifications Excellent  research and resolution skills

Excellent analytical, problem solving and decision-making skills

High degree of accuracy and attention to detail

Excellent organizational and follow-up skills

Excellent organizational skills and attention to detail

Strong written and verbal communication skills with a customer-focused approach

Exceptional oral and written communication and customer service skills

Self-motivated; able to effectively prioritize tasks and organize schedule

Ability to work on multiple assignments with competing priorities

Self-starter, able to work in fast paced environment

Strong work ethic and self-motivation skills

Results driven

Team Player Positive Attitude Conflict Management Skills High School graduate or higher

Preferred Qualifications 2+ years’ experience with high volume Accounts Payable Inventory 3-Way Match environment preferred

Knowledge of basic AP and Accounting Principles JD Edwards and People Soft experience preferred

Advanced Excel knowledge preferred

Physical Demands / Working Environment Primarily performed in a professional, climate-controlled office setting, with occasional field responsibilities.

Position requires working on-site in the office four (4) days per week. The fifth workday may be performed remotely, subject to business needs and manager approval.

Prolonged sitting (7–8 hours daily) with frequent computer and 10-key use.

Occasional standing, walking, bending, and lifting of light objects up to 25 pounds.

Continuous close vision required for detailed financial data; adequate hearing for phone and virtual communication.

Requires sustained concentration, attention to detail, and ability to manage multiple deadlines.

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GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.