Administrative Assistant

SVK Systems is an international software development and Business Process Outsourcing company based in USA with its Branch offices. We employ highly qualified software development engineers and process executives. we provide our clients with the security and operational development framework they require.

The Administrative Assistant will be responsible for the professional and efficient management of office lobby, visitors, telephone calls/inquires, as well as a variety of clerical duties that support the daily office presentation and operation.

Essential Functions/Responsibilities:

• Greets and directs all visitors and vendors
• Signs for deliveries when necessary and notifies recipients
• Operates switchboard, promptly answers incoming calls/inquiries by directing and/or relaying messages and providing information related to the company
• Ensures lobby area, conference rooms, kitchen, restrooms and common areas are kept neat, clean and stocked with appropriate supplies
• Handles the maintenance, ordering, and vouchering invoices of office and kitchen supplies
• Oversees the scheduling/reserving of conference rooms
• Responsible for sorting/distributing incoming and outgoing mail at start and end of every business day, as well as delivery of interoffice mail between offices
• In charge of timely delivery of mail to mailroom or post office as necessary, at end of business day
• Prepares and processes outgoing mail to include: accurate weighing; affixing postage; properly preparing certified/overnight/return receipt mail, etc

Qualifications:

• 2 years office administrative assistant experience. College Graduate preferred.
• Working knowledge switchboards and multi-line telephones
• Proficiency with Microsoft Word, Excel and Outlook
• Professional attitude and pleasant demeanor in dealing with many different types of people
• Friendly and professional appearance
• Flexible Team Player
• Self-Starter who is well organized with ability to handle multiple projects
• Works well with minimal supervision

All your information will be kept confidential according to EEO guidelines.