Administrative Assistant

Administrative

• Performs administrative duties such as typing memos, correspondence, reports, and other documents as directed by supervisor as well as copies, sort/distributes mail, and performs calculations as needed.
• Sends, receives, and distributes faxes and e‑mails as appropriate.
• Mails materials using various methods and services as directed.
• Runs local errands including trips to the post office and local businesses for the occasional purchase of supplies.
• Prints, distributes, and makes revisions to forms or other documents as directed.
• Assists with processing job applications which includes reference checks, background checks, licensure/registration verification, etc., as necessary.
• Assists with event planning including travel arrangements and reservations for staff as requested.
• Assists with the production of the organization’s newsletter by compiling information and articles submitted by others.
• Creates and maintains monthly calendar, meeting agendas and action plans and distributes as directed by supervisor.
• Provides administrative support to the Vice President and Department Directors as directed by supervisor.
• Assists in administrative studies and/or projects as assigned.
• Supplies and equipment maintenance: orders supplies as needed, including office supplies, toiletries, refreshments, and community education supplies.
• Performs daily upkeep of office machines, including changing cartridges, stocking paper, and coordinating repairs for office equipment as necessary.

• Provides reception service (information, beverages, and assistance) to visitors, sales representatives, etc.
• Courteously and professionally answers and redirects all incoming calls.

• Maintains filing system in an efficient and organized manner.
• Maintains and distributes staff contact information.
• Ensures timely notification of upcoming project and assignment due dates for Executive Director, Regional Directors and Department Directors.
• Records minutes of staff and other meetings as directed by supervisor.

• Reports corporate compliance concerns appropriately.
• Reports work time and business expenses in accordance with organizational guidelines.
• Maintains work areas in an organized manner.

• Attends staff meetings, in‑services seminars and workshops as directed by supervisor.

• May be required to assist with creation of PowerPoint or other presentations and/or documents for the Vice President of Operations and/or Department Directors.
• May be required as needed to travel to other offices within the organization to perform certain duties as outlined above.

• Knowledge of personal computers and the ability to operate Microsoft applications to include Word, Excel, Power Point, Access and Outlook.
• Thorough knowledge, adherence and enforcement of current regulations, as well as NSC Operational guidelines and best practices as related to the operations of the SOURCE Program and NSC.
• Thorough knowledge, adherence and enforcement of NSC personnel guidelines.
• Maintains constructive working relationships by communicating and interacting effectively with supervisors, organizational leadership, peers and individuals inside and outside the Organization, in a positive, professional and respectful manner.
• Demonstrates good judgment and decision making.
• Manages multiple deadlines with demonstrated flexibility in working with changing priorities.
• Portrays a positive image of the organization and communicates guiding principles, mission, vision and values.
• Completes work in a timely, accurate, efficient and thorough manner and is conscientious about assignments/responsibilities; ability to organize and prioritize responsibilities and assignments.
• Consistently reports to work on time prepared to perform duties of the position.
• Exceptional computer skills, good organizing and planning skills.
• Able to deliver excellent customer service, externally and internally.
• Able to react effectively and calmly in emergencies.
• Able to maintain customer confidentiality.

High School Diploma or GED equivalent.

The physical…