Executive Assistant

Our client is looking for an executive assistant to provide support to the President.

This role is 5 days on site in Duluth.

Some travel will be required.

The Executive Assistant (EA) provides high-level administrative support to the President. This role manages executive schedules, communications, travel, meetings, and daily administrative operations. The ideal candidate is organized, proactive, detail-oriented, and able to handle confidential information with professionalism and discretion. Travel, including overnight stays, is expected for this position.

• Serve as a point of contact for the President/CEO.
• Manage calendars, meetings, and appointments.
• Coordinate travel and accommodations.
• Prepare reports as needed.
• Take and distribute meeting minutes.
• Maintain accurate records and files.
• Support internal and external communications.
• Assist with special projects and administrative tasks.
• Handle confidential information professionally.
• Perform other duties as assigned.

• High school diploma required, bachelor’s degree in business administration or related field preferred.
• Experience in related fields
• Proficiency in Microsoft Office and business tools (Word, Excel and PowerPoint).

• Ability to work independently with minimal supervision while effectively managing priorities and deadlines.
• Can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Service focus - dedicated to meeting the expectations of the President/CEO by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.
• Well-organized with multi-tasking skills.