Receptionist, Administrative​/Clerical

We are seeking a professional, organized, and customer-focused Front Desk Administrator to serve as the first point of contact for our office. This individual will create a welcoming environment for visitors while providing administrative and operational support to multiple departments. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys balancing customer service with a variety of office responsibilities.

• Welcome and assist visitors, clients, vendors, and delivery personnel in a professional and friendly manner.
• Answer, screen, and direct incoming calls using a multi-line phone system.
• Maintain a clean, organized, and professional reception area.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing shipments and courier services.
• Order and maintain office supplies while managing vendor relationships.
• Schedule conference rooms and assist with meeting preparation.
• Coordinate catering, office events, and employee functions as needed.
• Perform general administrative duties including filing, scanning, copying, data entry, and document management.
• Create, organize, and maintain project files and office records.
• Prepare reports, spreadsheets, correspondence, and other business documents.
• Provide administrative support to project managers, operations, and sales teams.
• Assist with project documentation, contract administration, and customer files.
• Coordinate travel arrangements and maintain calendars when needed.
• Process invoices, assist with expense reporting, and perform light bookkeeping duties.
• Maintain confidentiality while handling sensitive company and customer information.
• Support special projects and additional administrative tasks as assigned.

• Minimum of 2 years of receptionist, front desk, or administrative support experience.
• Excellent customer service and communication skills.
• Professional, friendly, and polished demeanor.
• Experience managing a multi-line phone system.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to prioritize multiple tasks in a fast-paced office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Comfortable working independently while collaborating across multiple departments.
• Experience supporting operations, project teams, or office management is preferred.
• Basic accounting, invoice processing, or bookkeeping experience is a plus.

• Strong problem-solving and critical-thinking abilities.
• Ability to maintain professionalism while handling confidential information.
• Experience working in construction, engineering, service, or project-based environments is preferred but not required.
• Positive attitude with a willingness to take initiative and support the team wherever needed.