Project Scheduling Coordinator

About this Position

We are searching for an experienced and driven Project Coordination Specialist to support the creation, development, and ongoing build‑out of a team responsible for extracting all client data necessary to implement Waystar’s suite of Software‑as‑a‑Service applications.

• Manage the project intake process, including timely review of Salesforce, monthly utilization, and project assignment reports.
• Coordinate resources for all upcoming projects, provide weekly updates and update Clarizen.
• Interact regularly with the Sales organization to bring recently acquired clients into the Waystar family and ensure the implementation process is followed appropriately.
• Responsible for revenue management.
• Coordinate internal meetings as needed.
• Maintain the client reference/referral repository, working closely with the CSM team in a time‑sensitive environment.
• Work closely with the Sales organization to ensure quality standards are maintained.
• Play a role in the client reference ability initiative.
• Perform other duties and/or projects as assigned by management within the area of responsibility and control.
• Consistently meet performance standards as set forth in the quality guidelines.

• Bachelor’s degree preferred.
• Intense attitude of thoroughness and completeness.
• Great attention to detail.
• Ability to work independently.
• Process and change management skills.
• Exceptional critical thinking and analytical skills.
• Experience with Salesforce.
• Experience with Clarizen.
• Excellent written and verbal communication skills.
• Must be authorized to work in the United States on a full‑time basis for any employer.

• Competitive base salary and bonus, if applicable.
• Customizable benefits package (3 medical plans with Health Saving Account company match).
• Generous paid time off for non‑exempt team members: 3 weeks + 13 paid holidays, including 2 personal floating holidays.
• Flexible time off for exempt team members + 13 paid holidays.
• Paid parental leave (including maternity + paternity leave).
• Education assistance opportunities and free Linked In Learning access.
• Free mental health and family planning programs, including adoption assistance and fertility support.
• 401(K) program with company match.
• Pet insurance.
• Employee resource groups.

Waystar is proud to be an equal opportunity workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.