Associate Project Coordinator

Description

Neptune Technology Group Inc. is a technology company serving water utilities across North America. Since 1892, we have continually focused on the evolving needs of water utilities - revenue optimization, operational efficiencies, and improved customer service. With our portfolio of smart water meters, data collection systems and software, we make data actionable for our customers - so they can remain focused on the business of water.

For additional information, please visit the company website at  .

• Support the Project/Program Manager in planning, scheduling, and tracking tasks and deliverables across one or more concurrent projects.
• Maintain accurate and up-to-date project documentation, including project plans, status reports, meeting minutes, and action item logs.
• Coordinate and schedule project meetings with stakeholders, ensuring agendas, materials, and follow-up notes are distributed in a timely manner.
• Track project risks, issues, and action items, following up with owners to help ensure timely resolution.
• Maintain project management tools (e.g., Jira, SharePoint, Smartsheet) to keep task status, timelines, and dependencies current.
• Prepare status reports, dashboards, and presentation materials summarizing project progress for leadership and stakeholders.
• Support onboarding of new team members and vendors to project processes, tools, and PMO standards.
• Facilitate communication and information flow between technical and non-technical teams involved in a project.
• Help enforce PMO governance, templates, and standard processes across assigned projects.
• Perform other administrative and coordination duties as assigned by the Project/Program Manager or PMO leadership.

• Organizational skills - Tracking multiple tasks, deadlines, and deliverables across projects without letting details slip. This includes maintaining schedules, action item lists, and document repositories in a way others can follow.
• Communication skills - Clearly conveying updates, status reports, and requests to project managers, team members, and stakeholders, both in writing (emails, meeting notes) and verbally (status meetings, check-ins).
• Basic project management tool proficiency - Comfort with tools like Jira, MS Project, Smartsheet, or Asana for tracking tasks, timelines, and dependencies, since coordinators are often the ones keeping these systems updated day to day.
• Attention to detail - Catching inconsistencies in schedules, budgets, or documentation before they become bigger problems; accuracy matters a lot at this level since coordinators often handle the granular tracking that PMs rely on.
• Problem-solving and adaptability - Handling shifting priorities, scheduling conflicts, or last-minute changes calmly, and knowing when to escape an issue versus resolving it directly.

Education: Typically requires an associates or bachelor's degree (or international equivalent)

Experience: 0-2 years of relevant experience in project coordination, administrative support, or a related discipline.

• Associate's or Bachelor's degree in Business Administration, Project Management, or a related field.
• Proficiency with project management and collaboration tools such as MS Project, Smartsheet, Jira, or Confluence.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

Neptune Technology Group Inc. does not sponsor U.S. work authorizations for this position, including H-1B, O-1 and TN. Neptune also does not sponsor individuals in F-1 status for this role.

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