Assistant Office Manager

Benefits:

• 401(k) and matching
• Bonus based on performance
• Competitive salary
• Dental, health, and vision insurance
• Employee discounts
• Paid time off

Able Autism Therapy Services - Assistant Office Manager

Job Description:

Assist in managing the center’s daily operations and support the Office Manager with long-term planning. Must work independently, manage a diverse team with excellent interpersonal skills, and demonstrate compassion. Satisfy criminal background check requirements as per agency policy.

Qualifications:

• Strong managerial and interpersonal skills
• Positive attitude and role model for clients, staff, and peers
• Organizational and administrative skills
• Flexible and innovative thinker
• Ability to maximize resources and meet key metrics
• Knowledge of clinic, school, and community operations
• Effective problem-solving skills
• Valid and active RBT certification
• Bilingual Spanish preferred

Computer

Skills:

• Proficiency in Microsoft Office applications
• Understanding of healthcare technology for client and staff management

Responsibilities:

• Handle calls, relay messages, and provide clinic information
• Manage staff schedules, performance, and assist with hiring/firing
• Communicate with referral sources to attract new clients
• Coordinate with vendors for maintenance and supplies
• Assist with staff appreciation and engagement initiatives
• Ensure safety and security of all individuals at the center
• Maintain accurate clinic and client documentation
• Support clinical scheduling and onboarding of new therapists
• Maximize therapy hour utilization and manage cancellations
• Assist with billing, payroll, and benefits tracking
• Guide client intake and authorization processes
• Develop and distribute clinical materials
• Maintain office and clinical resources and equipment
• Provide direct therapy if needed during emergencies or cancellations
• Train new staff and perform additional duties as assigned