Leased Real Estate Facilities Manager

Overview

Leased Real Estate Facilities Manager

Job Location s: US-MD-Sparks | US-NJ-Woodcliff | US-NC-Raleigh | US-SC-Rock Hill | US-GA-Duluth | US-FL-Fort Lauderdale | US-SC-Greenville | US-PA-Harrisburg

Overview text and company information from the original description has been retained while removing non-essential boilerplate and formatting remnants. KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

KCI is hiring a Leased Real Estate Facilities Manager to join our team. This position can be based out of any of our KCI offices.

• Plans and monitors preventive and corrective maintenance and repair activities to ensure the company's facilities and equipment operate reliably and efficiently for 80+ national corporate office leased locations.
• Leads in the development and administration of a comprehensive preventive maintenance strategy.
• Work with office managers and corporate communications to deploy necessary communication methods to keep impacted personnel abreast of activities affecting their office.
• Coordinate with Office Managers to identify building maintenance and facilities related operational issues.
• Where applicable, identify and implement upon approval, building system improvements, monitoring and service contracts.
• As required, travel to offices and self-perform, oversee, coordinate, schedule and or inspect:
  • Routine maintenance and timely repairs - painting, carpentry, plumbing, related building components
• Report all facility issues that are not immediately repairable to the landlord or proper agency based on the terms of the lease.
• Build and manage a reliable vendor network for performing building services, including:
  • HVAC maintenance and repair, Pest control, Paper and restroom supplies, breakroom/kitchen supplies, filtered water delivery services, janitorial/custodial providers, contractor and vendor communication, fire protection and alarm services. This network may be both office specific and involve regional or national contracts.
• Track and monitor work performed by network vendors often relying on local office personnel to provide on-site information.
• Review contracts, invoices for the applicable scopes of work and accuracy of payments. Coordinate with Finance personnel and upper management to process payments to vendors within KCI's systems.
• Coordinate and provides oversight of contractors and vendors to execute maintenance tasks.
• Communicate the progress and status of projects to executive management and local leadership as required including performance against planned budgets.
• Provide constant attention to all life safety issues; ensure building emergency systems are operational through inhouse inspections and vendor maintenance contracts and work with Corporate Safety Officer to address deficiencies.
• Inspect and provide direction and follow up with janitorial service provider and/or regarding cleaning issues. Often this may require coordination with local office personnel or in-person site visits.
• Coordinate with local office managers and staff to respond to all emergency situations quickly (alarms, fire, maintenance, access, etc.)
• Work with Leased Real Estate Coordinator for the execution of the Leased Real Estate Workflow process for the establishment, maintenance and offboarding of properties for all locations (Except the Sparks MD location).
• Develop and manage the project schedule for office renovations, relocations or new locations.
• Provide operational input for the design and functional layout of new or reconfigured office spaces.
• Implement and maintain a critical path method schedule for tasks related to office transitions.
• Provide initial schedules and regular progress updates to the office manager and Real Estate Leasing Coordinator.
• Solicit and manage contractors and service providers for office buildouts, moves and set ups.
• Develop and execute new location punch list.
• Oversee record retention and destruction processes during office relocations or closures.
• Assist IT in the implementation, installation and maintenance of wireless and wired communications infrastructure and door access control systems.

* Essential Duties and Responsibilities are the basic job functions that an employee must be able to perform, with or without reasonable accommodation.

Education and/or Work Experience

Required:

• High school diploma or equivalent
• 2+ years of experience in facilities coordination, or similar role
• Familiarity with building systems, fire and life safety systems, and maintenance processes
• Knowledge of OSHA standards
• Excellent organizational, multitasking, and problem-solving abilities
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office suite and facility management software
• Availability for emergency…