Marketing Producer, Program and Process Specialist

The Marketing Producer, Program and Process Specialist plays a central role in enabling the execution, coordination, and operational effectiveness of Strategic Marketing Solutions (SMS). While supporting high-impact deal pursuits and marketing storytelling, this role is equally responsible for ensuring projects, priorities, programs, and cross-functional initiatives are organized, tracked, and delivered with clarity and consistency.

This individual operates as a program coordinator and connective layer—aligning Sales Marketing, Land to Launch marketing, Content Marketing, and Brand Marketing & Communications (BM&C) to ensure the QTS story is executed with precision, speed, and consistency across the business.

RESPONSIBILITIES, other duties may be assigned

Program & Project Coordination Coordinate, manage, and help ensure execution of projects across Sales Marketing, Land to Launch marketing, and Content marketing teams

Serve as a central point of coordination for SMS initiatives—tracking timelines, deliverables, owners, and dependencies

Support end-to-end project lifecycle management (intake prioritization execution delivery reporting)
Help establish and maintain standardized workflows, processes, and systems across SMS (e.g., , trackers, intake forms)
Proactively identify risks, gaps, or bottlenecks and escalate appropriately

Deal Pursuit Tracking & Sales Marketing Support Maintain and update deal pursuit tracking systems, ensuring accuracy, completeness, and visibility across the team Support multiple active pursuits simultaneously through coordination of inputs, timelines, and deliverables

Assist with preparation and coordination of pitch materials, presentations, and executive-level content

Data, Reporting & Operational Insights Track and analyze team activity (e.g., deal pursuits, content production, project throughput) to provide visibility into performance and capacity

Support SMS leadership with reporting, dashboards, and executive-level summaries

Help maintain data consistency across tools, trackers, and knowledge bases

Identify opportunities to improve efficiency, prioritization, and resource allocation through data Cross-Functional Coordination & BM&C Liaison Serve as a key liaison between SMS and the broader Brand, Marketing & Communications organization

Help coordinate integrated marketing efforts, ensuring SMS priorities align with broader campaigns, messaging, and initiatives

Facilitate communication and alignment across Integrated Marketing, Communications, Creative, and Events teams

Support execution of cross-functional initiatives that span marketing, development, sales, and community engagement

Team & Leadership Enablement Support the VP of Brand & Marketing and SMS leadership with organizing initiatives, priorities, and strategic ideas

Coordinate and manage team meetings, agendas, action items, and follow-upsHelp structure and prepare materials for leadership discussions, offsites, and executive presentations

Act as an operational “force multiplier” for leadership—turning ideas into actionable plans BASIC QUALIFICATIONS Bachelor’s degree in Marketing, Business, Communications, or a related field, or equivalent professional experience3+ years of experience in marketing, project coordination, program management, or a related role within a cross-functional business environment

Demonstrated experience managing multiple projects simultaneously, including tracking timelines, deliverables, and stakeholders

Experience supporting cross-functional teams (e.g., marketing, sales, development, operations) and coordinating inputs across groups

Strong organizational and project management skills, with experience working in tools such as Excel, PowerPoint, and project management systems (e.g., , Smartsheet, or similar)
Ability to collect, organize, and maintain data sets, trackers, or reporting dashboards to support team operations and decision-making

Strong written and verbal communication skills, with the ability to clearly synthesize information and coordinate across stakeholders

Detail-oriented with a high standard for accuracy, organization, and follow-through across high-volume work streams

Ability to work…