Billing & Accounts Receivable Specialist

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

The Contract Billing & Accounts Receivable Specialist is responsible for supporting the billing and collections process for service and construction customers. This role manages contract billing, AIA and progress billing requirements, accounts receivable follow-up, and customer account maintenance while ensuring billing accuracy and compliance with contractual requirements. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment while maintaining strong customer and internal relationships.

Essential Duties & Responsibilities:

Process and manage customer billing, including recurring contract billing, progress billing, and AIA billing requirements.

Prepare, review, issue, and post invoices, receipts, pay applications, lien waivers, and related billing documentation.

Monitor accounts receivable balances and actively assist with collection efforts to reduce aging and improve cash flow.

Maintain accurate customer account records and billing schedules within accounting and operational systems.

Research and resolve billing discrepancies, payment issues, and customer concerns in a timely and professional manner.

Utilize accounting and billing software to identify outstanding balances and ensure accurate account management.

Verify billing accuracy and ensure compliance with customer contract terms and project requirements.

Coordinate with project managers, operations leaders, and customers regarding billing status, documentation, and payment follow-up.

Maintain organized financial and contract documentation to support reporting, audits, and operational needs.

Prepare billing and collection activity reports with accurate and reliable data.

Assist with customer portal invoice uploads and project closeout documentation as required.

Identify opportunities to improve billing, collections, and administrative processes.

Maintain professionalism and confidentiality when handling sensitive financial and customer information.

Perform additional duties as assigned by management.

Education &

Qualifications:

Previous experience in billing, accounts receivable, contract billing, or construction/service industry billing required.

Experience with AIA billing, pay applications, retention billing, and contract compliance strongly preferred.

Understanding of lien waivers, change orders, and construction billing processes preferred.

Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.

High attention to detail and accuracy.

Strong verbal and written communication skills.

Proficient in Microsoft Office applications, including Excel.

Experience with ERP, accounting, and billing software preferred.

Ability to work effectively both independently and within a team environment.

Strong problem-solving and customer service skills.

Ability to professionally manage confidential and sensitive information.

Other Duties:

Adheres to all company policies, including the Code of Conduct, Confidentiality Agreement, and Safety Policies.

Supports operational and administrative initiatives as assigned.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Ability to perform repetitive office and computer-related tasks throughout the workday.

Pay:$30 to $35 DOEWeekly pay.

Benefits and Perks:

Excellent pay Medical, dental, vision

Company paid life insurance

Company paid short-term disability
401K with employer match

Paid vacation and company holidays

Training and Career Development Company vehicle (if job applicable)
Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire & Safety is an Equal Opportunity Employer
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