Billing Specialist

Billing Specialist Accounting and Billing Specialist Position Summary The Accounting and Billing Specialist is responsible for managing billing processes, accounts payable, and school bus contract billing. This role ensures accurate and timely financial transactions while maintaining compliance with company policies. The individual also serves as a backup for payroll processing and supports other accounting functions as needed. This position requires strong attention to detail, organizational skills, and the ability to work collaboratively with internal teams and external partners.

Responsibilities include but are not limited to:

Prepare and process billing for school bus contracts, charter services, and other transportation operations

Manage accounts payable, including coding, entering, and reconciling vendor invoices

Ensure timely and accurate processing of payments to vendors and service providers

Maintain accurate financial records and documentation for auditing and compliance purposes

Serve as a backup for payroll processing to ensure continuity in employee compensation

Collaborate with the HR and Payroll Coordinator on payroll-related tasks as needed

Support month-end and year-end closing activities, including reconciliations and reporting

Respond to billing and accounts payable inquiries from internal staff, customers, and vendors

Assist with other finance and administrative functions as directed by management

Education,

Experience and Skills:

Associate degree in Accounting, Finance, or related field preferred (or equivalent experience)2–4 years of experience in accounting, billing, or accounts payable/receivable

Familiarity with payroll processing is preferred

Strong attention to detail and organizational skills

Effective verbal and written communication skills

Ability to manage multiple priorities and meet deadlines

Proficiency with accounting software and Microsoft Office Suite (Excel, Word, Outlook)$25 - $28/HR#Nor Voyageur Average  Pay Rate
28

Benefits and Total Rewards We believe in rewarding great people with meaningful benefits that support your health, growth, and long term success.

Part Time Team Members Dental insurance

Vision insurance

Paid training

Annual bonus opportunity

Career development opportunities

This job description outlines the general nature and level of responsibilities associated with this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Employees may be required to perform additional job-related duties consistent with business needs. The Company reserves the right to revise, modify, interpret, or apply this job description at its discretion and in accordance with applicable law.

This job description does not create a contract of employment with the Company. Employment is at will and may be terminated by either the employee or the Company at any time, subject to applicable law.

Minnesota Coaches LLC and its affiliated companies are Equal Opportunity Employers and prohibit discrimination and harassment of any kind. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under federal, state, or local law.
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