Accounts Payable Specialist – Vendor Relations

• Review and reconcile supplier monthly statements
• Serve as the main point of contact for AP issues from major inventory suppliers
• Build and maintain effective relationships with supplier account representatives and internal business partners
• Schedule, conduct, and lead monthly conference calls with suppliers to review account status, aged balances, and outstanding issues
• Ensure consistent and timely communication with suppliers between conference calls
• Maintain current and accurate records of open statement items in the People Soft Statement database
• Research and resolve invoice discrepancies, issues, and unapplied credits using EDI, JD Edwards, Kofax Total Agility, and People Soft
• Analyze root causes and communicate with suppliers regarding past‑due invoices, disputes, and billing or process inefficiencies
• Review and resolve documents promptly within Ricoh KTA workflow software
• Create, provide, and review monthly reporting with suppliers and leadership
• Create correction memos when needed
• Build strong partnerships and collaborate with internal and external departments to resolve issues timely
• Respond to inquiries and provide excellent customer service to internal customers
• Perform additional tasks and projects assigned by management

• Excellent research and resolution skills
• Excellent analytical, problem-solving, and decision-making skills
• High degree of accuracy and attention to detail
• Excellent organizational and follow‑up skills
• Strong written and verbal communication skills with a customer‑focused approach
• Exceptional oral and written communication and customer service skills
• Self‑motivated; able to effectively prioritize tasks and organize schedule
• Ability to work on multiple assignments with competing priorities
• Self‑starter, able to work in fast‑paced environment
• Strong work ethic and self‑motivation skills
• Results driven
• Team player
• Positive attitude
• Conflict management skills
• High School graduate or higher
• 2+ years’ experience with high volume Accounts Payable Inventory 3‑Way Match environment preferred
• Knowledge of basic AP and accounting principles
• JD Edwards and People Soft experience preferred
• Advanced Excel knowledge preferred
• Ability to work on‑site in the office four days per week
• Prolonged sitting (7–8 hours daily) with frequent computer and 10‑key use
• Occasional standing, walking, bending, and lifting of light objects up to 25 pounds
• Continuous close vision required for detailed financial data; adequate hearing for phone and virtual communication

Demonstrates expertise in Accounts Payable processes, including supplier relationship management and invoice reconciliation, while maintaining high accuracy and attention to detail. Proficient in utilizing tools like JD Edwards and People Soft to analyze and resolve discrepancies effectively.

• Accounts Payable Experience
• JD Edwards Proficiency
• People Soft Proficiency
• Analytical Problem‑Solving Skills
• Advanced Excel Knowledge

• Invoice Reconciliation
• Accounts Payable Principles
• Root Cause Analysis
• Financial Reporting
• Data Analysis

• Excellent Communication Skills
• Organizational Skills
• Customer Service Orientation
• Conflict Management Skills
• Self‑Motivation

• Supplier Relationship Management
• 3‑Way Match
• High Volume AP
• Financial Data Accuracy
• Customer‑Focused Approach

• People Soft
• JD Edwards
• Kofax Total Agility
• Ricoh KTA
• EDI