Finance and Operations Manager

Department: Office

Employment Type: Full Time

Location: Duluth Office

Compensation: $25.00 - $30.00 / hour

Northern Bedrock Historic Preservation Corps 32 hours/week | $25–$30/hour, hourly

Full-time, exempt position reporting to the Executive Director.

Compensation:

Benefits:
Health Insurance, Dental Insurance, Generous PTO, Long-term Disability, Life Insurance, IRA matching up to 3%

Northern Bedrock Historic Preservation Corps (NBHPC) builds pathways into preservation trades careers while advancing community stewardship across Minnesota. Through hands-on training, technical instruction, and partnerships with public agencies, nonprofits, and historic property owners, NBHPC equips emerging professionals with the skills needed to care for the region’s cultural, historic, and built environments.

As we expand programming—including our Morgan Park training hub and workforce development initiatives,we are strengthening our financial and operational systems to support long-term organizational sustainability.

The Finance & Operations Manager supports Northern Bedrock’s financial systems, budgeting and reporting processes, organizational workflows, and administrative documentation. This role works closely with the Executive Director and the contracted accountant to ensure accurate payroll, accounts payable and receivable, reconciliations, audit preparation, and tax documentation.

This position is primarily in-person at Northern Bedrock’s Morgan Park office in Duluth. Because responsibilities include on-site coordination, facility support, and close collaboration with staff, instructors, and participants, regular in-person presence is essential.

This is a 32-hour-per-week position with a wage range of $25–$30/hour
, depending on experience.

• Support development and monitoring of annual and project-specific budgets.
• Process payroll in coordination with the contracted accountant; ensure accuracy of hours, classifications, and benefits.
• Pay bills and manage accounts payable, including vendor invoices, reimbursements, and recurring expenses.
• Manage accounts receivable, including invoicing, receipting, and tracking payments, with the assistance of the Executive Director.
• Track expenditures and maintain accurate financial coding for grants, programs, and operations.
• Maintain organized financial records and documentation for internal systems and grant compliance.
• Prepare user-friendly financial summaries and reports for leadership, the board, and funders.
• Collaborate with the contracted accountant on quarterly reconciliation, financial reviews, and documentation.
• Coordinate annual audit processes, including assembling records and responding to auditor requests.
• Support preparation of materials for state and federal tax filings, in partnership with the contracted accountant.
• Assist with development and improvement of financial procedures, controls, and documentation.

• Manage organizational administrative systems, workflows, and internal record-keeping.
• Collaboratively maintain organizational calendars, facility schedules, and shared communication tools.
• Coordinate purchasing, vendor accounts, service agreements, and contract documentation.
• Support implementation of organizational policies, safety expectations, and compliance requirements.
• Provide on-site administrative and operational support to staff, instructors, and program partners.
• Assist with general office management, including supplies, mail, basic correspondence, and shared workspace organization.

• Support daily operations of the Morgan Park facility, ensuring spaces are organized, functional, and prepared for meetings, trainings, and staff use.
• Coordinate basic facility needs such as vendor service calls,…