Account specialist at Ramsey County, MN Minnesota

Account Specialist

Position Summary

The current vacancy is in the Social Services department and is part of the waiver management team. The Aging & Disability Services | MnCHOICES Division is responsible for administering Home and Community Based Services, which includes the MnCHOICES unit, Administration & Access unit, and the Case Management unit. The county and department prioritize operationalizing racial equity and cultivating an organizational culture based on the values of People, Integrity, Community, Equity, and Leadership.

• Audit bills, claims and related documents by recalculating and reviewing them to ensure accuracy of transactions and conformance with relevant payment conditions.
• Maintain general, control and subsidiary books of account by posting and monitoring transactions, distributing charges and calculating encumbrances.
• Balance accounts by computing totals and comparing results to external controls to ensure accuracy and identify discrepancies.
• Reconcile account discrepancies by identifying errors, tracing them to their sources, obtaining correct data and entering corrections.
• Prepare payment documents such as accounts payable forms, purchase orders, requisitions, claims, and similar items to initiate payments.
• Create accounts receivable documents for billable items by calculating rates, collecting and compiling data, and preparing invoices.
• Prepare periodic reports to document transactions and budget conditions.
• Assemble information to assist in making cost projections and summarizing financial and statistical activity for use in budget preparation and other reports.
• Research costs for planned purchases by contacting potential vendors and analyzing information in terms of best cost/benefit outcome.
• Prepare documents for personnel and payroll transactions affecting departmental staff; assist in coordinating insurance benefits for department employees.
• Maintain supplies of frequently used documents by monitoring usage and arranging for orders.
• Operate computer equipment in a Microsoft Office environment or related equipment, scanner, copier, calculator and telephone equipment in connection with account maintenance activities.
• Compose correspondence such as emails, letters, reports and certifications in response to requests from the public and other county employees.
• Provide requested account information as appropriate.

Education:

High school graduation or equivalent.

Experience:

One year of accounting/bookkeeping experience.

Substitution:
Equivalent combination of education and related experience.

Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce.