Administrative Assistant

This position is responsible for but not limited to providing administrative and Human Resources support, including correspondence, filing, mail distribution, upkeep of records, onboarding new employees and coordination of schedules and/or meetings. This role will also assist HR functions such as new hire training, onboarding, tracking temporary employees' attendance, timesheet upkeep for temps, and processing temp payroll. The Administrative Assistant must have strong communication skills, be a self‑starter, multitasker, keep things confidential, and possess high integrity.

• Purchasing and receiving of MRO parts.
• Closes operational job tickets within our ERP system.
• Maintain confidentiality of correspondence, documents, discussions, meetings and telephone calls.
• Oversee the operation of office machines such as copier/fax, phone and mail machine and computer equipment.
• Design and edit drafts of correspondence, reports, forms, charts, memos, and other documents as needed.
• Manage inventory of office supplies and initiate orders.
• Perform data entry for special on‑going projects.
• Comply with applicable laws/regulations, as well as company policies/procedures.
• Perform daily clerical duties such as answering and screening telephone calls, taking messages, sorting and distributing incoming mail and faxes, copying and collating, and other routine duties necessary to assist senior personnel and departmental management.
• Assist in the hiring process, including new hire paperwork, coordination of new hire processes, and conducting new hire training.
• Monitor and track temporary employee attendance, ensure accurate timesheet entry, and support temp payroll processing.
• Coordinate various arrangements for applicable meetings and company events to include holiday party and summer event.
• Follow all safety policies and procedures including use of safety equipment (PPE) and equipment safeguards.
• Perform other duties as assigned by plant management and Human Resources Manager.

To perform this job successfully, an individual must be able to perform each essential duty independently and satisfactorily. Must be able to communicate effectively in both oral and written form and interface with all departments. Must maintain absolute confidentiality. Must be able to multi‑task, be accurate, have good organizational skills and handle high levels of stress. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Must be excellent at prioritizing and communicating completion time on projects and requests.

An associate’s degree in business management or a related field is preferred but not required. Three years of related experience or an equivalent combination of education and experience is required. Must be proficient in MS Excel, Word, PowerPoint, and Publisher. Suitable training to satisfy the duties of the job is required.

Continuous physical activity through the workday such as climbing, balancing, stooping, reaching, standing, walking, pushing, pulling, lifting, hearing, talking, repetitive motion and moving objects weighing up to 50 lbs.

Balchem Corporation, and its subsidiaries, offers a competitive salary and benefits package and is an Equal Opportunity Employer.