Administrative Assistant​/Office Assistant​/Difference Maker

Company Overview

A global company engaged in a wide range of businesses, with operations spanning numerous countries and industries.

Provides administrative and operational support for corporate services within a regional office. Responsibilities include payment processing, expense reconciliation, facilities coordination, and support for office operations and events. Works closely with internal teams, vendors, and regional offices to ensure efficient day-to-day operations and completion of special projects.

HYBRID work environment

• Provide administrative and office operations support for regional offices
• Coordinate office events, meetings, conference rooms, and team activities
• Manage incoming/outgoing mail, shipping, and courier services
• Assist with office equipment, audio/visual setup, and limited IT coordination
• Support office space planning, workstation assignments, and office setup changes
• Coordinate office facilities, maintenance, vendors, and service requests
• Process invoices, payments, allocations, accounts receivable, and expense reconciliations
• Keep office operations running smoothly behind the scenes
• Help create a positive and professional workplace environment

• 3+ years of administrative or office operations experience
• Experience coordinating office operations, facilities, and administrative support functions
• Strong communication, organizational, and multitasking skills
• Experience working with vendors, management teams, and service providers
• Proficient in Microsoft Office, Outlook, Excel, Word, and ERP systems
• Strong problem-solving and customer service skills

• Hybrid schedule
• Strong work/life balance
• Excellent benefits package
• Amazing leadership and team culture
• Opportunity to make a direct impact on office operations and employee experience
• Located in the Galleria - in the heart of Houston