Administrative Assistant

Primary Function

The Human Services Administrative Assistant provides secretarial, reception, office management, and data entry support for the Human Services Division programs.

Provide primary reception services for the Human Services Division by answering and routing incoming calls, greeting visitors, direct all questions or inquiries to the appropriate staff. Provide primary clerical and office management support for the Human Services Division. Prepare and track purchase orders and vouchers for NEW/MFIP program. Inventory office supplies and order new supplies or products as necessary. Assist in monitoring and ensure all office equipment is in good operating order.

Assist as needed in picking up mail from the post office; date stamp and sort all incoming mail; process and stamp all outgoing mail; deliver all outgoing mail to the post office at the end of the day. Type correspondence, meeting minutes and other documents on behalf of human services programs. Make travel arrangements, route and proof travel requests/reimbursements as requested.

Verify tribal enrollment for ICWA inquiries. Maintain weekly staff schedules for Human Services Director. Set up and coordinate all Education/Human Services Subcommittee meetings, get notices out, attend meetings to take minutes and disburse honorariums. Set up all Native American Curriculum trainings, copy and distribute curriculum, secure meeting space, order food/beverages, send out training flyers, registration, attend any meetings to take minutes and assist with the disbursement of training fees/stipends.

Other duties as assigned by Human Services Director.

High School Diploma or GED. Secretarial/clerical training or equivalent experience with background in general office procedures. Computer skills with a working knowledge of Windows, Outlook, Excel, and Internet Explorer. Ability to strictly comply with Tribal, State and Federal privacy laws. Strong oral and written communication skills and initiative to be a team player. Background check is required. Must have a valid driver’s license, current auto insurance and the use of a private vehicle for business purposes.