Administrative Assistant

Northway Academy

Northway Academy, a part of the Sevita family, provides center-based Applied Behavioral Analysis (ABA) services to individuals with Autism Spectrum Disorder and related disabilities.

Administrative Assistant

Location
:
Northway Academy | Duluth, MN

Schedule
: M-F, 7am-3pm |
Pay
: $21/hr

• Join a mission-driven organization dedicated to improving lives
• Variety in your day—support multiple departments and leadership teams
• Opportunity to contribute to meaningful programs and special projects
• Collaborative and supportive office environment
• Build experience in administration, HR, finance, and operations

• Prepare and proofread correspondence, reports, memos, and other business documents
• Manage calendars, schedule meetings, and coordinate appointments
• Attend meetings and record meeting minutes as needed
• Process administrative paperwork including timesheets, invoices, expense reports, and employment requisitions
• Review and process department documents such as purchase requests, work orders, and activity reports
• Manage petty cash, reconcile balances, and maintain company checking account records
• Order office supplies and coordinate maintenance and repairs for office equipment
• Organize and maintain confidential files and records for efficient retrieval
• Serve as a point of contact for vendors, staff, and other business partners
• Assist with special projects, data collection, and report preparation
• Maintain company databases, including census and tracking systems
• Track company‑issued equipment such as computers, cell phones, and other devices
• Support record‑keeping to ensure compliance with company, state, and federal requirements
• Assist with Human Resources administrative tasks as needed
• Provide backup support to other administrative staff and perform Associate Administrative Assistant duties when required

• High school diploma or equivalent required
• Minimum of two years of administrative support experience
• Strong organizational, communication, and multitasking skills
• Proficiency with Microsoft Office and general office technology
• Ability to handle confidential information with professionalism
• Ability to work independently while supporting multiple priorities

• Travel as needed
• Ability to perform light physical work, including lifting up to 20 pounds occasionally
• Reasonable accommodations are available for qualified individuals in accordance with the Americans with Disabilities Act (ADA)

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.