Administrative Assistant - Clinic Administration

ASPIRUS ST. LUKE'S – ADMINISTRATIVE ASSISTANT, CLINIC ADMINISTRATION

Location:

Duluth, MN

Salary Range: $21.42 - $31.06 Hourly

Schedule/

Hours:

DAY ONLY, 8 hours

Weekend Requirement: Generally, No Weekends

FTE: FULL TIME, 1.0 FTE or 80 Hours Biweekly

The Administrative Assistant provides advanced and complex secretarial and administrative support services to Clinic Directors and other management staff often involving confidential information. Responsibilities include composing and editing correspondence and reports; establishing and maintaining records; coordinating and supporting special projects; investigating information; and providing assistance for a variety of related activities. Requires excellent communication skills to establish and maintain positive internal and external working relationships.

• Education:
  
  High School diploma or equivalent.
• Experience:
  
  Two (2) years of office experience.
• Licensure/Certification/Registration: N/A

• Education:
  
  N/A
• Experience:
  
  Executive assistant experience.
• Licensure/Certification/Registration: N/A

Knowledge of basic communication skills and working with people. Proficiency with Microsoft Office products including Word, Excel and PowerPoint. Ability to communicate assertively and appropriately with employees and the general public; ability to operate duplicating equipment; to spell and use good English; to understand and carry out oral and written instructions; to maintain records, files and reports and keep them organized;

to maintain confidentiality; to prioritize and meet deadlines; to work concurrently with numerous details and interruptions with accuracy and timeliness.

• Reading – Intermediate:
  Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals.
• Writing – Intermediate:
  Ability to write routine reports, correspondence, or procedures.
• Speaking – Basic:
  Ability to speak simple sentences.
• Mathematical Skills – Basic:
  Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's; perform operations using units of American money and weight measurement, volume, and distance.
• Reasoning Ability – Intermediate:
  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.

• Ability to talk, hear, sit and reach for a period of eight (8) hours.
• Stand – Occasionally Under 1/3 (1-2.5 hours)
• Walk – Occasionally Under 1/3 (1-2.5 hours)
• Sit – Continuously Over 2/3 (5.5 - 8 hours)
• Use hands to finger, handle, or feel – Continuously Over 2/3 (5.5 - 8 hours)
• Reach with hands and arms – Occasionally Under 1/3 (1-2.5 hours)
• Stoop, Squat, Kneel, or Crouch – Occasionally Under 1/3 (1-2.5 hours)
• Bending-repetitive forward – Occasionally Under 1/3 (1-2.5 hours)
• Talk or hear – Continuously Over 2/3 (5.5 - 8 hours)

• Up to 10 pounds – Frequently 1/3 to 2/3 (2.5 - 5.5 hours)
• Up to 25 pounds – Occasionally Under 1/3 (1-2.5 hours)

Typical Noise Level – Moderate noise (business office with computers and printers, light traffic).

Typical office environment.

• Full benefits packages available for part‑ and full‑time status.
• Time away from work accrual.
• Retirement plans available.
• Wellness program for employees and their families.