Contracted Services & Fleet Coordinator​/Office & Admin Specialist Sr

Overview

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,400 dedicated employees operating programs statewide that all have one goal:
Building a safer Minnesota.

Job Title:

Contracted Services & Fleet Coordinator

Job Class:
Office and Administrative Specialist, Senior

Agency:
Public Safety Dept

Work Shift/

Hours:

Day Shift, 8:00 AM – 4:30 PM;
Monday – Friday

Salary: $22.62 – $30.62 hourly; $47,230 – $63,934 annually

• Coordinate contracted services and fleet activities for the department
• Maintain schedules, records, and data in relevant databases or tracking systems
• Prepare, edit, and finalize emails, memos, reports, and other documents in proper format and free of spelling errors
• Provide prompt and accurate information to customers in person, on the phone, and via email or other written/electronic correspondence
• Manage documents and records to ensure efficient organization and retrieval
• Explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers

• Ability to read source documents and enter data in specific databases or tracking systems; accurately input, verify, and edit electronic data
• Ability to prepare, edit, and finalize emails, memos, reports, and other documents in proper format and free of spelling errors
• Customer service skills to provide prompt and accurate information in person, over the phone, and via email
• Document and records management skills to maintain electronic or paper files for efficient organization and retrieval
• Ability to communicate clearly with diverse audiences about inquiries, requisitions, orders, inventory, and procedures
• Ability to calculate and verify totals on reports, forms, requisitions, or bills using calculators or computer tools
• Ability to explain laws, rules, regulations, standards, policies, and procedures to clients and coworkers

• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities
• Experience with data privacy rules and procedures to comply with DPS, MSP, and BCA rules and regulations, and with federal and state confidentiality laws
• Experience with SWIFT Procurement System and statewide accounting procedures
• Experience with asset management, working with vendors, and invoicing inventories
• Knowledge of legal and/or technical terminology related to law enforcement and court proceedings
• Word processing (Microsoft Word), spreadsheets (Microsoft Excel), email (Microsoft Outlook), and data entry into legal databases

Requires occasionally moving and transporting items such as file boxes and heavy tools or materials with assistance; may involve moving to a significant degree or remaining in a stationary position for extended periods.

This position requires successful completion of the following: a background investigation including criminal history, reference check, and availability of personnel and employment records for current and former state employees. The Department of Public Safety cannot sponsor work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

To be considered as a Connect 700 Program applicant, apply online and email the Job , Working Title, and your valid Proof of Eligibility Certificate by the closing date to Megan Lund at the address provided in the job posting.

Benefits may include paid vacation and sick leave, holidays, health and dental plans, life insurance, disability insurance, tax-free accounts, retirement pension, and other employee support programs. Many benefits vary by employment type, agency, funding, and duration of service.

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender identity or expression, marital status, familial status, age, sexual orientation, disability, veteran status or other protected characteristics.

Minnesota state agencies provide reasonable accommodations to applicants with disabilities. If you need assistance applying for jobs, contact the Careers Help Desk at  or careers.us. For accessibility questions related to this job…