Administrative Manager

About the Job

The Administrative Manager is a key advisor to the Dean and acentral coordinator of administrative operations for the Labovitz School of Business and Economics. The position manages and coordinates college-level faculty and staff personnel processes,financial administration, accreditation reporting, collegiate operations, policy interpretation, and governance support. The Administrative Manager works closely with college leadership,departments, and campus and University service units to ensure accurate records, timely transactions, sound resource stewardship,and consistent implementation of University and college requirements and policies.

This is an on-campus role that requiresa consistent presence at the Duluth location.

This is a Professional and Administrative 12-month, continuing position.

• Administrative Leadership and Governance (10%) :
  Advise theDean and college leadership on administrative operations and coordinate cross-functional work with faculty, staff, departments,and campus partners. Attend LSBE Administrative Committee meetings and prepare and distribute minutes. Support faculty elections and alternate appointments for UMD shared governance positions. Work effectively with faculty and staff to understand and address their needs. Lead and facilitate specific administrative initiatives that advance the college’s mission and/or operations and align with broader University strategic plans and/or areas offocus.
• College Operations and Communications (25%):
  Coordinate day-to-day administrative operations and serve as a primary pointof contact for college-level operational matters. Update and distribute the LSBE Building Emergency Plan; coordinate course scheduling and faculty deployment; complete the annual space auditand inventory in coordination with appropriate campus and departmental contacts; maintain LSBE email aliases and Google Groups; and update administrative intranet content related tofinance, human resources, and committee records. Serve as project manager and coordinator for key collegiate strategic initiatives.
  
  Monitor and summarize progress on the strategic plan as well as onkey initiatives in the college-wide strategic plan. Organize workflows and follow through on operational requests to keep college information and processes current.
• Financial Administration and Resource Stewardship (15%) :
  
  Working with the campus liaisons, coordinate the annual budget cycle, including preparation and review of budgets, fiscal year-end closeout, and budget summaries for leadership. Prepare monthly
  
  Bulldog Fund investment reports for Dean review. Administer Dean'sTravel and Research Fund requests from receipt through approval,tracking, notification, and fund transfer. Coordinate foundation draw requests, including year-end draws and PUF distributions; LSBEfaculty grant rounds and awards; indirect cost recovery allocations; journal entries; scholarship uploads and spending plans; and departmental supplies, equipment, and expense allocations. Provide college-level guidance on purchasing, travel,reimbursement, and other financial procedures, collaborating with accounting, budget, department, and administrative staff as responsibilities require.
  
  Support the project budgeting and financial/accounting needs (that are not supported by other unitson campus) of the Bureau of Business and Economic Research.
• Human Resources and Faculty Personnel Administration (25%) :
  
  Administer college-level faculty and staff processes and maintain confidential records. Add and update Academic Record Files; reviewand approve appointment changes in coordination with payroll and HRstaff; prepare faculty and staff award memoranda; generate andsecure signed Faculty Information…