Executive Assistance to President & CEO

The Executive Assistant to the President/CEO provides high-level administrative, organizational, and executive support to the President/CEO of the African-American Credit Union Coalition (AACUC). This position serves as a trusted administrative partner to the President/CEO and plays an important role in supporting the effective operation of the executive office. The Executive Assistant manages the President/CEO's calendar, meetings, travel, correspondence, Board of Directors materials, presentations, and other executive-level activities.

The position requires strong organizational skills, sound judgment, discretion,
attention to detail, and the ability to effectively manage multiple priorities in a fast-paced, mission-driven environment. The Executive Assistant regularly interacts with AACUC Board members, staff, members, credit union executives, corporate partners, community leaders, vendors, and other external stakeholders and must consistently represent the President/CEO and AACUC with professionalism. This is an on-site position based in AACUC's Duluth, Georgia office and is not a remote position.

• Provide comprehensive administrative and executive support to the President/CEO.
• Manage and maintain the President/CEO's calendar, including meetings, appointments, speaking engagements, conferences, travel, and other commitments.
• Coordinate internal and external meetings and assist the President/CEO with prioritizing competing scheduling requests.
• Anticipate upcoming commitments, deadlines, meetings, and required follow-up activities.
• Prepare the President/CEO for meetings by organizing agendas, background materials, reports, presentations, and other relevant information.
• Draft, review, proofread, and format correspondence, memoranda, reports, presentations, meeting materials, and other executive communications.
• Track action items and commitments involving the President/CEO and provide appropriate reminders and follow-up.
• Maintain organized executive records, documents, correspondence, and files.
• Assist with special projects and assignments as directed by the President/CEO.

• Support the President/CEO in coordinating the preparation, organization, and distribution of materials for Board of Directors and Board committee meetings.
• Assist with the development of Board packets, presentations, and related governance materials, and support communication and follow-up between the President/CEO and the Board.
• Maintain appropriate confidentiality regarding Board discussions, governance matters, and other sensitive organizational information.
• Collaborate with the Chief Administrative Officer (CAO) on Board and Committee meeting logistics, material preparation, and governance documentation.

• Coordinate executive meetings, leadership meetings, stakeholder meetings, and other meetings involving the President/CEO.
• Prepare meeting agendas and supporting documentation.
• Assist with preparing PowerPoint presentations, briefing documents, talking points, reports, and executive summaries.
• Coordinate presentation materials for conferences, speaking engagements, Board meetings, membership meetings, and external events.
• Attend meetings as requested to document key decisions, action items, and follow-up responsibilities.
• Maintain and monitor outstanding action items resulting from meetings involving the President/CEO.

• Coordinate domestic and international travel arrangements for the President/CEO, including airfare, lodging, ground transportation, itineraries, and related logistics.
• Prepare comprehensive travel itineraries and supporting materials.
• Monitor travel schedules and…