Accountant; Confidential

POSITION TITLE: ACCOUNTANT (CONFIDENTIAL)

DEPARTMENT: FINANCE AND ADMINISTRATION

LOCATION: DULUTH AIRPORT AUTHORITY OFFICE

Under the overall supervision of the Director of Finance and Administration, assist in maintaining an orderly system of financial and revenue controls using independent judgement. Provide primary accounting support. Primary contact for internal and external customers concerning all finance department activities relating to project and grant accounting including Passenger Facility Charges (PFC). Mentors accounting staff. Maintains confidential personnel files and participates in the collective bargaining process and labor relations.

• Perform advanced financial activities in the area of accounting.
• Prepare trial balance and financial statement disclosures for the Comprehensive Annual Financial Report.
• Analyze and implement new accounting standards.
• Establish accounting systems and procedures to maintain proper and efficient accounting records.
• Implement new banking productions and financial solutions as needed.
• Recommends financial actions by analyzing accounting options.
• Substantiates financial transactions by auditing documents.
• Maintains financial security by following internal controls.
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Prepares and posts general ledger journal entries in accordance with GAAP and GASB standards.
• Prepares reports from the financial system for review, distribution and/or signature. Develop custom reports as needed.
• Responsible for preparation and distribution of monthly and annual financial statements as needed.
• Enter data for accounts receivable and accounts payable and produce applicable accounts receivable and accounts payable reports.
• Process and pay bills by verifying accounting price, quote, sales tax, quantity, and appropriate approvals.
• Record credit card transactions, prepare reports and routes for approval.
• Make initial telephone calls and emails to resolve billing discrepancies.
• Prepares invoices in accordance with contracts and sends all invoices within required timelines.
• Maintains accounts receivable calendar for accurate invoicing of contracts and adjustments.
• Processes and records customer payments via credit card, EFT/ACH, cash or check and prepares and completes deposit.
• Complete collection calls, emails and letters as required.
• Complete physical deposit of cash and checks as required.
• Perform advanced financial activities in the area of cash management
• Complete bank and account reconciliations for all DAA accounts as required.
• Complete accounting duties accurately; meeting weekly, monthly, and annual deadlines.
• Completes analysis of rates and charges by conducting surveys and compiling data as requested.
• Assists in the preparation, review and progress reports of the annual budget.
• Prepares required schedules and reports for the annual audit or ad hoc for executive leadership

• Responsible for reviewing all grants, contracts associated with grant application and discussing variances with appropriate parties.
• Establish and maintain project files, grant files, and project management reporting.
• Tracks, manages, and executes grants, meeting all requirements.
• Review monthly pay application quantities, approvals, and change orders, and make payments to contractors.
• Prepare and submit credit applications, invoices and supporting documentation in accordance with grants and awards for reimbursement.
• Record grant payment receipts, verify accuracy and rectify any variances or errors.
• Review or prepare grant close out report, track close-out process as necessary and complete final recording of grants.
• Prepare PFC applications, monitor collections, prepare quarterly and annual reports, and complete close-outs as needed.
• Collaborate with federal and state agencies to ensure compliance with laws and regulations for grant, PFC and other programs as needed.
• Prepare related construction and project audit reports for review by independent auditors

• Completes timecard and payroll verification, reconciliation, and journal entries.
• Maintains personnel files, prepares forms for new hires and changes in personnel status etc. and expedite to City of Duluth HR and payroll office.
• Advise employees on changes to benefits or responsibilities prior to a change in duty status
• Maintains master DAA job descriptions.

• Prepare, revise, and collect, as well as have access to, all labor relations information, including DAA positions, contract proposals, and bargaining strategies in the collective bargaining process. Handle communications between DAA board members and the Executive Director concerning collective bargaining and labor relations. Member of the management negotiating team who participates with and…