Accountant, Financial Reporting, Financial Analyst

Overview

Position:
Accountant

Maintains a financial accounting and payroll system in accordance with generally accepted accounting principles, encompassing all PAVSA programs, projects and activities.

Under the direction and supervision of the Executive Director

• Maintain financial records for the organization (45%)
• Process payroll (20%)
• Prepare financial reports for grants and board (20%)
• Prepare and monitor annual budget (15%)

• Maintain financial records for the organization (45%)
  • Weekly:
    • Verify and post details of business transactions into automated system
    • Process vendor invoices and create payment vouchers; comply with and enforce adequate internal controls
    • Issue checks upon proper authorization
    • Identify areas for process improvements
• Monthly:
  • Track drawdowns per grant using individual spreadsheets against approved budgets
  • Reconcile and balance all ledger accounts related to cash disbursement
  • Reconcile bank account and credit card
  • Summarize and detail in separate ledgers or computer files and transfer data to general ledger
  • Maintain and reconcile separate accounts as requested for specific programs, projects or grants
• Annual Audit:
  • Complete all analyses, reports and information requested for the annual audit
  • Prepare all information and reports requested by the auditor
  • Ensure that all financial records are accurate and up to date for the audit
  • Coordinate with auditor on audit and 990 tax form

• Calculate employee wages from records or time sheets
• Prepare and issue checks for payment of wages on a biweekly basis
• Prepare withholding, Social Security, and other quarterly and annual tax reports as required (IRS, MN) including W-2s and W-99s
• Track and maintain accurate records of employee sick leave, vacation, insurance and other personnel matters as required or requested
• Assist Executive Director with required documentation for matching funds and time-and-effort logs as required by grants

• Prepares and submits timely and accurate financial reports and reimbursement requests to foundations, government agencies and other entities
• Provides timely and accurate financial information to the board, board committees and Executive Director as requested
• Compiles reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, profit and loss and other items pertinent to the operation of the organization

• Assists in preparation of the organization s annual budget in coordination with the ED
• Provides analysis of projections and variances in a timely manner
• Prepares budgets and assists with grant and contract applications as requested
• Prepares monthly cash flow statements to assist in monitoring budget

• Must be able to sit in a stationary position or stand for prolonged periods of time (75%)
• Position is based out of an office in downtown Duluth
• Must have access to reliable transportation
• Constantly operates a computer and other office productivity equipment

• Education and Experience:
  
  Degree in accounting from a four-year college or university or comparable job experience
• Experience in nonprofits preferred
• Computer skills including Microsoft Windows Suite, Excel, and working knowledge of current financial software (Quickbooks)
• Knowledge of generally accepted accounting practices
• Good communication skills
• Ability to write reports and business correspondence
• Able to present information and respond to questions from board, donors, foundation representatives and the auditor

• $27/hour - $30/hour, depending on experience, up to 20 hours per week
• Required Tuesday between 8:30 - 4:30 with flexible schedule Mondays and Wednesday through Friday 8:30 - 4:30
• Earned Sick and Safe Time
• MN Paid Family Medical Leave
• Employee Assistance Program (available to all individuals living in your household)
• Pro-rated Holidays
• Paid parking in the downtown area