Intellectual Property; IP) Paralegal

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service.

If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Washington D.C., Minneapolis, or Salt Lake City on a remote basis. This role reports to the Senior IP Prosecution Manager.

The Intellectual Property (IP) Paralegal position will provide organizational and practice specific assistance to attorneys in the IP Department by managing patent prosecution and trademark matters, including related research, analysis, docketing, and e-filing. Also supports the department with general administrative duties and special projects related to IP matters.

• Manages and organizes U.S.& foreign patent and trademark docket and processes for multiple IP attorneys
• Prepares and files Provisional, U.S. Utility, Continuation, Divisional, Design, PCT & 371 US national stage applications, & reissue applications with the U.S. Patent and Trademark Office (USPTO)
• Files follow-on patent and trademark prosecution submission requirements such as response to office actions and issue fee payments with the (USPTO)
• Prepares and files PCT applications with the IB and USPTO
• Effects national phase entry of PCT applications
• Prepares client formalities for execution (e.g., Declarations, Assignments & Power of Attorney)
• Performs assignment searches, assignment recordings, and handles chain of title projects
• Docket management and calendaring requiring significant awareness of and sensitivity to time management and filing deadlines
• Manages and updates files with USPTO patent center database and prepares responses as needed
• Reviews, files, and prepares Information Disclosure Statements and accompanying documents
• Drafts shells for Office Action Responses.
• Provides client management support by maintaining client portals, updating client status charts, running various client docket reports for portfolio analysis, and communication with clients regarding upcoming U.S. patent deadlines, requests for instructions, formalities reminders, and filings
• Calculates Patent Term Adjustments and processes payment of Issue Fees
• Corresponds with foreign associates, oversees payment of foreign associates' invoices, and prepares reporting letters to client
• Effects portfolio transfers and manages multi-client portfolios
• Files and assists in prosecution of design applications (including convention deadlines for filing abroad)
• Proofs and edits patent and trademark applications, formal documents, and office actions, and prepares office actions’ shell responses.
• Meets all ethical and professional requirements of the firm and keeps up to date on all learning and development requirements at the firm
• Meets internal and external deadlines, and successful time management, including during periods of prolonged intense work during and after regular office hours
• Fulfills firm administrative responsibilities, including, but not limited to, timekeeping and billing requirements
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
• Candidate should be flexible to work overtime as needed

• High attention to detail, outstanding organizational skills, and the ability to manage time effectively Ability to work under pressure to meet strict deadlines, adapt to a fast-paced, high-pressure environment to achieve business goals and objectives
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Ability to maintain composure, positive outlook, and professionalism…