Equipment Specialist-Civil

Equipment Specialist – Civil (Non‑Traveler)

Mortenson is currently seeking an Equipment Specialist‑Civil (Non‑Traveler) to join our team in our MN offices. This specialist will support day‑to‑day operations with an emphasis on building customer relationships and message management for Project teams, Equipment Facility teams, Buyers, and ESM HQ Leadership (Equipment Management, Procedure, and Manufacturing).

Location: Minneapolis, MN (in office 5 days/week)

• Follow established procedures for receiving and processing equipment facility orders and returns from the field
• Source equipment internally and through third‑party rental and service suppliers
• Generate purchase orders for equipment purchases and rentals
• Reconcile and process the billing of contracts, invoices, and work orders daily
• Support electronic inventory management
• Support physical inventory management on project sites or within equipment facilities
• Update and change Task Code and Off‑Rent date as needed with input from project teams (customers)
• Provide inventory management reporting to teams, including scheduled and on‑demand reporting; review and quality control reports
• Interpret on‑rent and forecast reports
• Schedule and lead Pre‑Mob meetings with site leadership to plan project startup needs
• Lead monthly equipment review meetings with project and accounting teams
• Support LEAN / 5S initiatives
• Work closely with EF craft teams to execute equipment plans efficiently
• Facilitate forecast review meetings with project teams and trade partners
• Reconcile fleet invoicing with accounting, fleet vendors, and project teams
• Provide equipment solutions and issue resolution for project teams, including recommendations for type and maintenance of equipment
• Facilitate the ordering of vehicles for team members and projects
• Handle Department of Transportation (Use the "Apply for this Job" box below). and respond to DOT and driver inquiries
• Participate in equipment facility safety program, including environmental surveys and responsibility for Mortenson’s Zero Injury policy
• Dispatch and schedule equipment deliveries, including logistics planning
• Effectively build relationships with individuals of diverse backgrounds and organizational levels

• Associate’s degree and 1+ years of rental equipment, construction, and/or related professional experience or 2+ years of the same relevant experience
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Superior attention to detail and accuracy
• Positive and professional attitude with strong customer service skills
• Ability to assess and prioritize multiple customer needs
• Working knowledge of purchasing/rental processes and procedures
• Strong organization and planning skills
• Ability to influence
• Active listening skills and effective communication, open to diverse input and feedback
• Ability to travel 100%
• Bachelor’s degree (preferred)
• Experience with billing software (preferred)

• Medical and prescription drug plans that include no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer‑paid Life, AD&D, and disability insurance
• No‑cost mental health tool and concierge with extensive work‑life resources
• Tuition reimbursement
• Adoption assistance
• Gym membership discount program

Visa sponsorship is not offered for this position. Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B, TN, CPT, OPT). Mortenson is unable to sponsor or take over sponsorship of an employment visa at this time.

Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.