Totus Tuus Coordinator Job Duluth area,Minnesota USA,Management

Position Summary

The person in this position has the primary responsibility for managing the Totus Tuus program throughout the Archdiocese.

Essential Functions of the Position

Prepare a proforma budget for the upcoming year
- Estimate number of participating parishes
- Estimate number of missionaries
- Determine cost to hire, train and total price of program
- Secure other Minnesota Dioceses for Training Week
- Communicate to director and get approval
Organize Parish Logistics
- Market program to parishes
  - Maintains a working knowledge of the structural and mission systems of the Catholic parishes so as to be able to build upon when marketing Totus Tuus
  - Create and supply pertinent marketing and sales information
  - Present to new parishes the benefits and logistics of the program
  - Secure registration and follow up on outstanding balances
- Conduct information-orientation session for new/existing parishes
- Prepare all promotional materials for parish registration: parish brochure, flyer, bulletin announcements, plus yearly logo
- Create a Microsoft Team accounts and upload all necessary documents for parish use
- Assist participating parishes
  - Schedule dates for summer
  - Support during program
    - Visit parishes weekly
    - Communicate with parish coordinator /DRE as questions arise or as needed
  - Prepare and deliver invoices for the yearly services/Ensures payment are received
Missionary Recruitment & Management
Recruit college age men/women to fulfill obligation to parishes
- Conduct recruiting session on college campuses
- Advertise in pertinent media to attract candidates, such as: the Archdiocesan Careers page, the Catholic Spirit the Rediscover Hour, local college campuses and local bookstores
- Sets annual stipends for missionaries according to minimum wage and duties
- Collaborate with Vocations Director
- Interview hire, train, and supervise missionaries (quantity of 26 in fiscal year 2025) during summer employment at this time
- Selects teams and place in parishes/weekly parish schedules
- Coach, reward and discipline team missionaries as needed
- Plans and host the End of the Year Team Retreat for the missionaries which helps them discern their future vocations
- Ensure all HR requirements are complete plus the Essential Three
- Documents compliance with Catholic Mutual regulations
- Secure Spiritual Mentors for each team(s)
Training week - Plans and executes
- Obtain and secure venue, housing and food for week
- Create curriculum materials and all other materials to support the teams
- Plan schedules; classroom time, liturgical aspects
- Secure speakers and facilitators for the week
- Discuss and negotiate other Minnesota Dioceses
- Invoice for training services
- Create and print additional training manuals, coloring/activity books, tub binders
- Train additional missionaries (quantity of 26 in 2025)
- Approve and submits expenses
Collaborate with Totus Tuus Chaplain
Regular Connection with Totus Tuus Advisor during the fiscal year to ensure transition of institutional knowledge to help continuity during time of transition.
Set and attain strategic goals for growth and improvement
Assists with other initiatives in the Department of Youth & Young Adult Discipleship
Foster and maintain ongoing relationships with Parish Coordinators, Youth Directors, and Faith Formation Coordinators
Works on other projects assigned by the Director

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