Event Coordinator; Part time

Join our team
Our Events coordinator plays a crucial role in coordinating events, functions, weddings throughout the hotel..
Part-time position to cover maternity leave, but may become permanent.

Salary
Starting from £13 Per Hour

Location
Dumfries, South West Scotland

About The Cairndale
The Cairndale Hotel & Spa, a prominent family-owned establishment in Dumfries and Galloway. With 86 unique rooms, we cater to diverse guests, from solo travellers to families and outdoor enthusiasts serving as an ideal base for exploring Dumfries and Galloway.

Renowned for hosting large events like weddings and conferences, the hotel features banqueting facilities, including a grand ballroom for up to 350 guests.

The Cairndale Hotel Spa is a premier destination in the south of Scotland, offering treatments, spa days, and wellness retreats in the heart of Dumfries.

Here's a bit more detail on what we see you doing in this role:

Cairndale Hotel & Spa is seeking an enthusiastic, organised, and customer-focused Events Coordinator to join our team. Working within a busy hospitality environment, you will help plan, coordinate, and deliver exceptional weddings, conferences, corporate events, private functions, and special celebrations, ensuring every guest receives a memorable experience. The role requires excellent attention to detail, strong communication skills, and a passion for hospitality and events.

• Manage event enquiries and support clients from initial enquiry through to event delivery.
• Coordinate weddings, conferences, private dining events, celebrations, and seasonal hotel events.
• Conduct venue show-rounds and assist with converting enquiries into confirmed bookings.
• Liaise with clients to discuss event requirements, timelines, menus, room layouts, and special requests.
• Prepare event documentation, function sheets, contracts, and schedules.
• Communicate event details effectively with all hotel departments to ensure seamless execution.
• Coordinate suppliers, entertainers, and external contractors as required.
• Attend events when necessary to oversee operations and resolve any issues promptly.
• Support hotel showcases, wedding fairs, and promotional events.
• Maintain accurate records, bookings, and client correspondence.
• Deliver exceptional customer service while maximising sales opportunities and revenue.

• Previous experience in events, hospitality, weddings, conferences, or customer service is desirable.
• Excellent organisational and multitasking abilities.
• Strong written and verbal communication skills.
• Professional, friendly, and confident when dealing with clients and colleagues.
• Ability to work under pressure and adapt to changing priorities.
• Flexible approach to working hours, including occasional evenings and weekends for event support.

If you are passionate about creating an unforgettable and exceptional experience and meet the qualifications outlined above, we invite you to apply.