Plant & Shipping Administrator

About the Role

This position plays a key part in ensuring the smooth and efficient operation of plant and office activities by coordinating shipping, procurement, inventory, and administrative processes. It supports accurate record‑keeping and timely execution of operational requirements to maintain production flow, customer commitments, and strong supplier relationships. The role also contributes to financial and performance tracking, helps ensure data integrity across multiple systems, and supports informed decision‑making.

Essential administrative support enables day‑to‑day operations to run effectively while maintaining a strong focus on safety, compliance, and continuous improvement across all activities.

• Support efficient day‑to‑day plant operations through accurate administrative, financial, and operational coordination.
• Maintain accurate purchasing, invoicing, inventory, shipping, and operational records across multiple systems.
• Support procurement and vendor management activities to ensure timely processing of orders, invoices, and payments.
• Assist Plant Management with reporting, cost tracking, labor tracking, and operational administration.
• Coordinate communication and workflow between production, shipping, accounting, vendors, and external service providers.
• Support production and inventory tracking to help maintain operational accuracy and efficiency.
• Assist with shipping and logistics coordination to support customer delivery requirements and plant schedules.
• Contribute to process improvements that enhance administrative efficiency, accuracy, and operational effectiveness.
• Provide dependable administrative support that contributes to overall plant performance and customer satisfaction.
• Demonstrate a commitment to communicating, improving, and adhering to health, safety, and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.

• Education: Post‑secondary education in Accounting, Business Administration, Supply Chain, or related fields preferred.
• Required
  
  Work Experience:
  
  Minimum of 1 year experience in office administration, logistics, procurement, or similar role preferred.
• Required Technical
  
  Skills:
  
  Microsoft Excel, Word, Google Workspace, SAP, Ariba, and/or BFS (asset).
• Travel Requirements: