Administrative Assistant

Administrative Assistant – Department of Transportation – District 7

Location: Duncan, OK

Job Type: Full‑time, Regular

Compensation: $45,600.00 – Level I, $50,200.00 – Level II

Final date to receive applications: Refer to the posting end date. Applications accepted until 11:59PM on the day before the posting ends.

• Participate in projects as a team member or leader.
• Develop and implement special procedures.
• Initiate correspondence requiring knowledge of agency procedures and policies.
• Create and maintain confidential or complex files.
• Interpret and advise internal and external customers on departmental rules, regulations, and laws.
• Administer, prepare, or oversee administrative operational functions such as invoicing, payment of claims, requisitions, purchase orders, bookkeeping or accounting.
• Represent the agency or supervisor at meetings, conferences, or civic organizations.
• Coordinate activities with internal and external customers.
• Establish educational and/or training programs.
• Interview callers, arrange appointments, and perform other office tasks and duties.
• Utilize advanced technological equipment and data processing equipment to provide requested information, review coded and uncoded source documents, edit documents and reports, and examine reports for completeness and accuracy.
• Resolve discrepancies and refer complex issues to appropriate staff.
• Train or mentor other staff and supervise subordinate staff.

Education:

Bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Knowledge, Skills & Abilities:
Spelling, punctuation, business English; business mathematics; modern office methods and procedures; maintenance of complex records; major policies and procedures governing assigned programs; ability to establish effective working relationships, perform confidential work, and follow written and oral instructions.

Education:

Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Knowledge, Skills & Abilities:
Spelling, punctuation, business English; business mathematics; modern office methods and procedures; maintenance of records; major policies and procedures governing assigned programs; ability to establish effective working relationships with internal and external partners, customers, and staff; perform confidential work; and interpret and respond to inquiries at various levels of complexity.

• Frequent travel may be required for some positions.
• Typing or keyboarding at a rate of 50 words per minute from printed copy may be required.
• Specific bachelor’s degree or college hours requirements may apply for particular positions.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.