Payroll Specialist

Payroll Specialist

Location:

Duncan, US, 29334

Work Type:
Full time

Contract Type: unlimited

Objective of job:
Oversee and administer payroll to ensure accuracy and legal compliance with federal, state, and local payroll and tax laws.

• Process payroll for all necessary locations using outsourced payroll system and the Payroll Process Guide.
• Handle payroll changes including W‑4, direct deposit, child support, garnishments, levies, salary updates, benefit and 401(k) changes, 401‑k loans, and severance payments.
• Prepare pay batches for pay cycles with deductions, enterprise van pool deductions, lease reimbursements, expat school payments, idea bonus, service awards, and other earnings.
• Process final payment to CA employees via ADP Debit Card as required by CA state laws.
• Assign and issue ADP debit cards to employees who lack direct deposit.
• Download payroll reports into payroll folders on the O drive.
• Generate reports for third‑party administrators (401(k) and FSA) and ensure timely funding each pay period.
• Ensure proper payroll tax compliance by outsourced payroll provider.
• Submit CA Wage Date Report annually as required by CA law.
• Prepare quarterly and annual reporting for JDC to the Department of Revenue and the Dept of Commerce, and audits by SCDOR.
• Generate monthly accrual report for Finance.
• Import travel expenses via Concur into ADP each pay cycle for reimbursement.
• Send G/L and expense reports to Finance each payroll cycle.
• Generate ADP/SAP HR Cockpit Headcount as needed by management and other departments.
• Generate monthly KPI and headcount reports for management.
• Provide payroll data for 401(k), workers’ comp, and KPMG audits annually.
• Coordinate expatriate compensation with the Expat Coordinator.
• Audit ADP/SAP HRIS data monthly.
• Prepare and submit EEOC Report annually.
• Have authorization to check and direct funding as necessary for payroll processing with proper approvals.
• Support benefit and leave management.
• Maintain benefit carrier connections between ADP and carriers.
• Coordinate open enrollment and benefits fair annually.
• Administer Daily Pay.
• Prepare annual 5500s for all benefit plans and 401(k), ACA reporting, and other annual fees/reporting.

• Associate’s Degree or equivalent work experience.
• 3 to 5 years of general payroll processing experience.
• 1 to 2 years of payroll tax experience.
• Previous ADP experience is a plus.