Dispatcher, Transportation

Dispatcher Job Summary

Responsible for the entering and exit of equipment, yard movement, and local deliveries and OTR trailers.

Schedule:

Monday – Friday 5:30 am – 2:30 pm.

• Dispatch local carrier city and yard drivers.
• Answer the Pro Trans dispatch phone
• Answer all questions from Pro Trans Transportation Manager and SCR’s
• Notify Pro Trans transportation personnel in a timely manner of any delays in the pick up, delivery or yard moves.
• Notify Pro Trans transportation personnel in a timely manner of any equipment damages or breakdowns.
• Maintain dispatch and yard move logs
• Maintain T card board
• Time stamp all paperwork received at dispatch desk
• Check all paperwork from local carrier drivers for completeness and correct dates and signatures
• Receive OTR paperwork and pass out door assignments
• Distribute OTR paperwork and verify carriers ’s
• Track all driver locations during shift
• Prepare end‑of‑day reports as required by Pro Trans
• Maintain equipment issued logs
• Create and issue gate passes
• Oversee red tagging of trailers
• Coordinate with Dock Coordinators
• Coordinate with SCR’s
• Coordinate with Pro Trans customers for missed shipments and incorrect quantity counts
• Monitor Pro Track for pickups scheduled
• Responsible for updating departure times
• Responsible for driver radios and work time sheets
• Provide directions to drivers as required
• Maintain open communication with all departments in the facility and provide accurate and timely information.
• Identify and implement continual improvement initiatives to enhance the performance of the position, team, and the company.
• Other related duties as assigned

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED) and minimum of one year recent experience as a Dispatcher in an LTL Transportation environment.

Bilingual in English and Spanish. Ability to read English and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write in English and routine reports and correspondences. Ability to speak effectively before groups of customers or employees of the organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate percentages.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

• High School Diploma or GED
• Forklift Certified

Must be computer literate and have past office experience in Microsoft package including Email, Word and Excel. Some Data Entry may be required.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to walk, sit, and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 50 pounds.

While performing the duties of this job, the employee is regularly exposed to moving mechanical parts, outside weather conditions, extreme cold, and extreme heat. The employee is frequently exposed to high, precarious places and fumes or airborne particles. The employee is occasionally exposed to toxic or caustic chemicals and vibration. The noise level in the work environment is usually loud.