Event Administrator​/Accounting Specialist - Bill Glass Ministries

Event Administrator/Accounting Specialist - Bill Glass Ministries

Event Administrator/Accounting Specialist

Bill Glass Behind the Walls
Duncanville, Texas, United States

The purpose of the Event Administrator/Accounting Specialist is to collaborate with Regional Directors in following an established timeline to manage and complete each event, while also performing assigned duties within the Finance Department to support departmental goals and ensure the efficient functioning of the ministry. This role also works closely with the Director of Operations to ensure that all essential tasks are completed accurately and within required time frames.

• Follow and complete steps on event timeline.
• Input required information into Donor View.
• Answer phone calls about events and assist volunteers with inquiries.
• Email communication with teammates and field staff.
• Fulfill special requests from leadership and field staff.
• Manage and organize group requests from volunteers and churches.
• Communicate effectively and in a timely manner with field staff and volunteers via email, phone, and mail service.
• Communicate with facility representatives regarding security lists and unit requirements.
• Collect, correct, and distribute special forms required by units.
• Use project management tool for tracking progress.
• Prepare, pack and ship materials for events.
• Make packets for events utilizing current material.
• Follow Inventory/Merchandise purchase guidelines set up by Warehouse Manager.
• Send promotional materials out as requested to Regional Directors, local teams, churches, etc.
• Creating profiles within Donor View.

• Performs accounts payable functions including entry of invoices, recording of EFT payments and credit card charges, and generation of checks for invoice payment.
• Opens the mail and performs periodic deposits of donations received consistent with standard procedures.
• Imports and records revenue entries in the general ledger and performs monthly reconciliation to donor database.
• Distributes monthly credit card charges to employees to assist with completion of expense reports.
• Performs monthly reconciliations of bank statements, credit card statements and balance sheet accounts.
• Records cost of merchandise sold based on monthly activity reports.
• Summarizes donated expenses for each event and completes related journal entries.
• Completes journal entries for various event-related activities, general accruals, and amortizations to record monthly activities.
• Assists with event budgets and post-event budget vs actual reports.
• Assists the Director of Operations with preparation of the annual budget and with annual audit requirements, as needed.
• Performance of other duties as assigned.

• Two to five years of similar experience including accounts payable, receivable and general ledger functions.
• Accuracy and attention to detail are imperative.
• Excellent written and oral communication skills.
• A self-starter and team player.
• Excellent time management skills.
• Proficient in utilization of various software products including Quick Books, the Microsoft Office package including solid experience with Excel and Outlook, and other basic technology skills.

• Full-time, onsite.
• Work in a general office environment.
• Minimal travel required
• Occasional evening and weekend work may be required to meet deadlines.

This job description should not be construed to imply that these requirements are the exhaustive duties and responsibilities, nor are the requirements of knowledge, skill, and abilities, without consideration of other areas of experience and expertise that could compensate for additional responsibilities.