Admin receptionist

Overview

Job Title:

Receptionist/Administrative Assistant

Job Location:

Sparrows Point, MD 21219

Position Type:
Full Time

Salary Range: $21.00 - $22.00 Hourly

Shift: 8:00 to 5:00 (overtime as needed)

Department:
Commercial Department

Reports To:

Office Manager

Date Prepared: 03/03/2023

Provides general office support such as greeting visitors, answering and dispatching phone calls, scheduling meetings and ordering supplies as well as other light administrative duties.

• Greet visitors and direct them.
• Answer, screen and dispatch phone calls in a professional manner while taking accurate messages and responding to caller’s needs appropriately.
• Maintain the reception area.
• Manage conference room schedules.
• Prepare conference rooms/training rooms for meetings, including initial setup, periodic checks to ensure food and drink needs are met, and post-meeting cleanup of food, drink and dishes.
• High level of proficiency in software applications such as MS Office, including Word, PowerPoint and Excel.
• Assist with bulk copying, filing as needed.
• Order office supplies including postage meter, break room supplies, cleaning, stocking for both the office and warehouses.
• Coordinate pickup and delivery of incoming and outgoing mail and deliveries (e.g., Fed Ex, UPS, couriers).
• Maintain current employee roster with telephone extensions/cell phones.
• Receive, sort, stamp and deliver mail daily.
• Sort and deliver all paperwork from the warehouses.
• Participate in special projects as directed and perform additional duties as assigned.
• Assist accounting department with payables – barcoding and scanning of invoices received by mail or email.

• High school diploma or equivalent.
• 3 or more years of office or clerical experience.

• Computer literate with experience in Excel spreadsheets, Word documents and email.
• High degree of accuracy in data entry.

• Ability to define problems and make reasonable judgments.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced, multi-task environment while projecting a professional image.
• Strong organization skills to complete duties in a timely manner and maintain neatness of work area, files and reports.
• Attention to detail.
• Ability to work independently as well as part of a team.

Aligned with

C. Steinweg (USA)’s vision, mission and values, the position will be evaluated on non-quantitative measures reflecting core values including customer focus, ownership, accountability, initiative, teamwork, and continuous improvement.

All employment offers are contingent upon the applicant passing a pre-employment physical examination, drug screen, and criminal background check.