HR Specialist; Administrative Officer

Overview

The State Highway Administration (SHA) District 5, Anne Arundel County, is recruiting for a temporary HR Specialist (Administrative Officer I).

Position: HR Specialist (Administrative Officer I), Grade 13 (2711) SP# 26-85-08. This temporary role offers paid leave and may include partially subsidized state health benefits. Applicants must apply online to be considered.

Note:

This announcement may be used for future SHA vacancies.

• Provide administrative and professional assistance to the Assistant Administrative Section Chief, Administrative Section Chief, Administrative Assistant, and other team members in the District 5 Administrative section (Human Resources, Training, and Performance Excellence).
• Apply personnel policies and procedures to daily work; manage employee records and filing systems.
• Assist hiring managers with preparing selection plans for District and shop vacancies; obtain required signatures and forward selection plans for approval.
• Print and post job announcements, file appropriately, and distribute announcements to District 5 staff via email.
• Review candidate lists, contact eligible candidates, and work with panels to set interview dates and times.
• Set up PPP appointments, manage background investigation paperwork and pre/post-employment documentation.
• Receive and review interview summaries for accuracy, obtain signatures, and submit to relevant offices for review and approval; notify hiring managers when offers can be made and provide offer details.
• Assist with open enrollment and helping staff log into Workday and OSCTS; serve as timekeeper for the district office and backup for shop timekeeping duties.

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: One (1) year of experience in administrative or professional work.
• Selective Qualification: One (1) year of the required experience must involve applying personnel policies and procedures in one or more of the following areas: recruitment practices, retirement and health benefits, payroll and/or timekeeping.

Notes on substitutions:

• Candidates may substitute education for experience at the rate of 30 credit hours per year of required experience.
• A Bachelor's degree may be substituted for the required experience.
• Military service experience as a commissioned officer with relevant administrative duties may substitute for the required experience on a year-for-year basis.

• Candidate must possess a motor vehicle operator's license valid in Maryland.
• Applications must be submitted online; resumes will not be accepted in lieu of a completed online application. Full work history and credentials must be listed in the online DTS-1 application.
• Consideration may be based on the contents of the online application, including part-time, volunteer, military, or other relevant experience.
• Questions may be directed to the Office of Administration at the listed Maryland state contact numbers.

• MDOT offers a generous benefits package; details are available in the MDOT Benefits Guide.
• The State Highway Administration is an equal opportunity employer and complies with applicable laws. Bilingual applicants are encouraged to apply.
• The agency will not sponsor new H-1B visa petitions or extend existing H-1B visas due to budget constraints. Applicants must be legally authorized to work in the United States.
• Appropriate auxiliary aids and services for qualified individuals with disabilities are provided upon request.

Issue Date: 07/09/2026