Building Office Assistant

Office Assistant

Position Objective:
The Office Assistant provides assistance in the daily operations of the school by supporting the work of the principal and serving as a point of contact for students, staff, and the public.

Essential Functions:

• Greets all visitors with courtesy, making sure that security procedures are consistently followed
• Answers the telephone in a professional courteous manner
• Keeps the principal informed of all important calls, visitors, messages and other events pertaining to the function of our school
• Maintains strict confidentiality of all office, school, and personal information
• Handles all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies
• Assists with daily attendance
• Presents a positive image to the office and the building as a whole
• Completes reports/projects specified by the Principal
• Assists with employee absence creation and substitute placements through AESOP program
• Assists with maintaining and updating all student records as required
• Assists with student registration, as directed by Principal

Other duties as assigned

Qualifications:

• High School Diploma or GED
• Excellent organizational skills with strong attention to detail
• Proficient in typing, filing, copying and other clerical functions
• Proficient in standard office software applications, including Microsoft Word, internet usage, email usage, Microsoft Excel
• Excellent interpersonal communication skills. Able to communicate effectively with staff at all levels, students, parents, and the general public
• Ability to interact with children in a positive and nurturing manner
• Ability to multi-task while maintaining a calm and professional demeanor
• Ability to read, write and speak the English language
• Ability to assess and anticipate clerical tasks needed
• Understanding of school, district, and state rules and regulations regarding school operations

Working conditions

Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting.

Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity.

Environmental Conditions:

The work is performed primarily indoors; however, outside work is required on occasion. Travel between buildings may be required.