Entry-Level Expense Specialist

We are seeking a detail-oriented and motivated Entry-Level Expense Specialist to join our Travel & Expense team. This role is responsible for reviewing, processing, and auditing employee expense reports to ensure compliance with company policies and accounting standards. The ideal candidate is organized, analytical, and eager to grow within a dynamic corporate environment.

Key Responsibilities:

• Review and process employee expense reports in a timely and accurate manner
• Ensure all submissions comply with internal policies and external regulations
• Communicate with employees to resolve discrepancies or obtain missing documentation
• Assist with monthly expense reconciliations and reporting
• Maintain accurate records of all expense transactions
• Support the Finance and Internal Audit team with audits and internal reviews
• Provide training and guidance to employees on expense policies/procedures
• Identify opportunities for process improvements and contribute to policy updates
• Ensure assigned cities/regions are reviewed and completed when they are due
• Effectively partner with internal stakeholders (Accounting, Finance, Execs, etc.)
• Execute and manage manual expense review processes, requiring strong judgment, and attention to detail
• Navigate nuanced expense scenarios and exceptions by applying policy interpretation, business context, and professional discretion
• Support a high-touch, high-volume expense environment where accuracy and responsiveness are critical
• Proactively identify gaps in current processes and recommend scalable solutions to improve efficiency while maintaining compliance

Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field (or equivalent experience)
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines
• High level of integrity and discretion when handling confidential information

Preferred Qualifications:

• Ability to operate effectively in a manual, process-heavy environment that requires critical thinking and problem-solving
• Demonstrate the ability to manage ambiguity and apply policy interpretation in complex or non-standard scenarios
• Strong accountability and ownership mindset, with the ability to independently drive work to completion
• Comfortable working in a fast-paced, high-volume environment with competing priorities
• Proactive, solution-oriented mindset with a focus on continuous improvement
• Strong teamwork and cross-functional partnership skills
• Effective and professional communicator, both written and verbal.