Gift & Data Coordinator

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Dunwoody Maintime type:
Full time posted on:
Posted 3 Days Agojob requisition :
JR1000024
** Position Type:
** Full time
** Remote Type:
**** Salary Range:**$27.00-$31.00
** Job

Shift:
***
* Job Description:

** The Gift & Data Coordinator is essential to the effective data management, gift administration, and operational efforts of the Institutional Advancement (IA) team within Dunwoody College of Technology. This role is responsible for  accurate gift processing, timely donor acknowledgment, proactive data quality oversight, and seamless reconciliation of fundraising revenue. By providing a reliable, compliant, and consistent information resource, this position supports strategic fundraising objectives and enhances donor and alumni engagement.

The Coordinator performs well both independently and as a collaborative team member. This position reports to the Director of Advancement Operations.
** POSITION RESPONSIBILITIES/FUNCTIONS
**** Gift Administration & Financial Reconciliation*
* · Process all gifts and commitments received in the form of cash, checks, credit cards, stock transfers, IRAtransfers, gifts in kind, planned gifts, event registrations, payroll, etc., in accordance with IRS, CASE, and internal guidelines.
· Evaluate gift documentation and conduct research on gifts to ensure proper coding, and communicate with relevant staff or donors to clarify gift intent before finalizing entry.
· Produce and distribute official tax receipts, standard acknowledgments, and year-end tax statements within established timelines.
· Maintain acknowledgment templates and merge fields, and support updates to language in collaboration withthe Donor and Alumni Relations team.
· Manage the tribute and memorial notification process.
· Process monthly pledge reminders.
· Generate and distribute standard gift reports; collaborate with Accounting to reconcile fundraising totals withdeposits and resolve any discrepancies.
· Partner with the Director and the Controller to prepare and provide required documentation, gift backup, and reporting for the annual financial audit to ensure institutional transparency and compliance.
** Data Management & Quality*
* · Enter new donor, prospect, and alumnus records into the database, and update as needed or requested usingglobal add and import functions for efficiency, along with online tools for information that isn't easily accessible.
· Ensure secure and sensitive handling of confidential documents and information.
· Work with the Advancement Operations team to create and maintain data-related policy, process, and procedure documentation.
· Perform routine maintenance, such as updating addresses, processing deceased records, and identifying and resolving duplicates to ensure the database remains a "single source of truth."
· Continuously improve overall data quality by identifying and correcting data inconsistencies and informingrevisions to workflows and database practices.
· Proactively learn existing and newly released functions of Raiser’s Edge NXT and other tools to remain at the forefront of technological advancements.
· Assist in training staff on policies and processes, as well as the use of the database.
** Operations & Team Collaboration*
* · Assist in managing electronic and hard-copy filing systems, adhering to data management policies. Scan, sort, and file documents and other materials. Perform routine maintenance on filing systems. Ensure confidentiality and security of all files and records.
· Order and keep track of mailing supplies for IA.
· Partner with the Event and Alumni Relations Coordinator by creating online registration forms, entering online event registrants into the database, and tracking invitee responses as they are received.
· Assist with and attend IA events, including occasional evening and off-campus events.
· Assist the Development team with preparing and sending small mailings.
· Act as an ambassador for IA and the College, promoting our mission and core values, while completing additional tasks and special projects as needed.
** CORE COMPETENCIES*
* · Strategic

Skills:

Has the functional and technical…