Sr Property Records Technician

Senior Property Records Technician

Greets customers in person and on the phone, provides information regarding ownership, basic appraisal law, and office procedures. Performs various clerical duties maintaining real estate ownership records. Ability to multi-task with strong computer skills required.

Performs a variety of clerical duties in the maintenance of real estate, personal property, and/or mineral ownership records and ensures taxes are billed correctly and on a timely basis; provides information to the public and other parties/agencies on matters of ownership, basic appraisal law, and office procedures.

• Assists the public by providing information and assistance in locating information related to property ownership, basic appraisal law and procedures, and related issues; conducts research to locate requested information; responds to callers and visitors and/or refers them to other staff members as needed.
• Processes mobile home authentications, tax exemptions, address changes, agricultural applications and other information related to property, including generating applications, researching, completing, copying and filing assessor information, disseminating correct data and maps for evaluation, and generating reports and locating parcel numbers.
• Under supervision, performs the maintenance of ownership records of all personal property, oil and gas property and equipment; updates production data, royalties, drill rig valuations; makes annual visits to oil and gas properties and personal property situs locations, verifies production data, prepares drill rig activity reports, and verifies data rendered on declaration forms.
• Maintains deed and tax information, including reviewing reports and determining deeds to copy; entering, updating and/or correcting computer database information; creating sales packets; conducting research; and developing and distributing related correspondence.
• Maintains filing systems related to department functions.
• Calculates and/or prorates property values and estimated taxes.
• Interacts with surveyors, appraisers, attorneys, real estate personnel, right-of-way agents, oil and gas company personnel, title company personnel, and others regarding legal descriptions, title searches, easements, survey plats, parcel ownership, etc.
• Interacts with County appraisal staff, Planning Department staff, Treasurer's staff, Clerk's staff, Building Department staff, County Administration staff, and other regarding legal descriptions, title searches, easements, survey plats, parcel ownerships, etc.
• Interacts with GIS staff regarding GIS applications and products.
• Maintains deed records that pertain to real estate and mineral properties; transfers property from recorded deeds; collects deeds from map rooms, removes property declarations, pulls corresponding record deeds, enters sales data into computer, copies sales records, records all changes, re-files all property records, and maintains on computer.
• Analyzes and determines effectiveness and accuracy of recorded documents.
• Explains the use of public computers and databases; instructs the public on the uses of the Internet to obtain County Assessor data.
• Distributes and files inter-office information and completes data entry on assignments; copies and assembles information as needed.
• Changes ownership records for mobile homes and property splits; changes tax districts, parcel numbers, etc.

Corrects and updates mailing addresses.

Coordinates and maintains parcel numbering system; verifies legal descriptions and deed information; generates computer reports.

Assists in other clerical duties in the office such as typing, filing, computer entry, errands, mail, and other tasks; opens and distributes mail.

May serve as backup for other positions within the department.

Performs other related duties as assigned.

Regular and predictable attendance is required.

Computer, Telephone, Postage Meter, General Office Equipment, Microfiche Equipment, Calculator

High School diploma or GED; and, Six months to one year of progressively responsible related experience; or, any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

None.

• Basic math.
• Departmental procedures and policies.
• Record keeping, report preparation, filing methods and records management techniques.
• General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment.
• All applicable state, federal and local laws, rules and regulations.
• Mapping conventions, principles and legal descriptions.
• Deed language and conventions.
• Basic surveying principles.
• Computer applications related to the work.

• Using tact, discretion, initiative and independent judgment within established guidelines.
• Using a computer to accurately and rapidly enter and…