Meeting Facilitator Support Specialist; FS

Meeting Facilitator Support Specialist (FS3)

Pro Sidian Seeks a Meeting Facilitator Support Specialist (FS3) (Key Personnel | Program Manager
- Exempt 874-1 Consultant) Located: CONUS
- Durango CO to provide meeting facilitation support to fulfill requirements for a Facilitation Support Services project with the USDA San Juan National Forest
- Southwest Colorado Collaborative Forest Landscape Restoration Program's (CFLRP) governance group. The Collaborative Forest Landscape Restoration Program (CFLRP), established in 2009, is one policy initiative to encourage and support innovative restoration projects that address the risk of large-scale issues such as wildfire risk reduction, watershed protection and restoration, and the spread of invasive species, insect infestation, and disease.

The Pro Sidian Facilitation Specialist is responsible for providing assistance and support to facilitate effective communication, collaboration, and decision-making within a team or group setting. The Facilitation Support works closely with facilitators to create a conducive environment for discussions, brainstorming, problem-solving, and decision-making. This role involves coordinating logistics, preparing materials, managing documentation, and ensuring smooth facilitation processes to achieve desired outcomes.

We aspire to build and enhance an exceptional and diverse team of high-achievers who always put the mission and the spirit of service first. This position aligns with functional/technical service requirements and client engagements in the Agriculture, Forestry, Fishing, And Hunting Client Industry Sector
- Professional Services:
Multi-Sector Expertise, Experience, And Specialized Knowledge through Professional Services to Help Clients Solve Problems And Improve Operations. Meeting Facilitator Support Specialist (FS3) Candidates shall work to support requirements for RFQ: 1240LQ23Q0030

Functional Area

Services and shall work as a Meeting Facilitator Support Specialist (FS3).

• Collaborate with facilitators to prepare and organize facilitation sessions, workshops, meetings, or events.
• Take notes for meeting minutes
• Coordinate logistics, such as scheduling, room setup, equipment, and materials, to ensure smooth facilitation processes.
• Assist in creating and distributing facilitation materials, including agendas, handouts, and visual aids.
• Manage documentation, such as meeting notes, action items, and follow-up tasks, to ensure accurate record-keeping and accountability.
• Provide technical support for audiovisual equipment, software, or other tools used in facilitation sessions.
• Monitor the flow of discussions, manage time, and ensure participants adhere to ground rules or established processes.
• Facilitate small group activities, such as icebreakers, team-building exercises, or problem-solving exercises, as directed by the facilitator.
• Support the facilitator in managing group dynamics, resolving conflicts, and maintaining a positive and inclusive atmosphere.
• Provide feedback and suggestions to the facilitator for continuous improvement of facilitation processes and outcomes.
• Assist in evaluating the effectiveness of facilitation sessions and provide input for post-session debriefs or reports.

• High school diploma or equivalent; bachelor's degree in a related field preferred.
• Previous experience in providing support for facilitation sessions, workshops, or meetings.
• Familiarity with facilitation techniques, tools, and best practices.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively as part of a team.
• Proficiency in using audiovisual equipment, software, and other facilitation tools.
• Ability to adapt to different facilitation styles, group dynamics, and subject matters.
• Professionalism, integrity, and confidentiality in handling sensitive information.

• Teamwork – ability to foster teamwork collaboratively as a participant and effectively as a team leader
• Leadership – the ability to guide and lead colleagues on projects and initiatives
• Business Acumen – under…