Administration Clerk

Administration Clerk | Durban | Permanent

A structured, detail-driven role for an experienced administrator who thrives on coordination and follow-through. This position plays a central role in keeping operations running smoothly across multiple offices.

Reporting into management, the Administration Clerk provides end-to-end administrative, procurement, travel, and event support. The role requires someone who brings order to complexity, communicates clearly with stakeholders, and takes ownership of daily operational requirements.

You will be responsible for coordinating suppliers and procurement processes, maintaining office administration standards, arranging domestic and international travel, and supporting the planning and execution of internal and external events. From supplier evaluations and RFQs to travel itineraries, event logistics, and executive support, this role is pivotal in ensuring professional execution and consistency.

The organisation operates in a fast-paced, multi-office environment with a strong emphasis on professionalism, compliance, and brand standards. Collaboration across teams and interaction with external service providers are core to the role.

• Source, evaluate, and manage suppliers across goods and services
• Run RFQs, pricing comparisons, and supplier performance reviews
• Maintain office supplies, equipment servicing, and administrative records
• Manage contracts for cell phone, fuel, and related post-paid accounts
• Coordinate domestic and international travel, visas, itineraries, and claims
• Support meetings, staff events, workshops, and customer engagements
• Arrange venues, catering, branding, and hospitality for events
• Provide executive and reception support as required
• Coordinate couriers, visitors, meeting rooms, and front-of-house operations

• Minimum of 5 years’ experience in administration, procurement, or executive support
• Strong supplier coordination and communication skills
• Proficiency in MS Word, Excel, PowerPoint, and Outlook
• Experience with corporate travel arrangements
• Exposure to a multinational environment is advantageous

• Well-managed suppliers and cost-effective procurement processes
• Seamless travel and event coordination with no last-minute disruptions
• Consistent, compliant administrative records and office operations
• Professional engagement with internal teams and external stakeholders
• Reliable support that enables leadership and teams to operate effectively