Executive Associate Group

The Executive Associate provides high‑level operational, analytical, and administrative support to the Group Finance Executive team. The role ensures effective coordination across key financial functions, drives strategic initiatives, supports governance processes, and enables the Executive to operate efficiently by managing information flow, reporting, and project execution.

Calendar Management and Internal Communication

• Compile group finance annual calendar, in line with priorities for the year and flow of managing the business, for sign off by executives.
• Provide high-level support by managing the Corporate Finance Director’s and CFO’s priorities and calendars, ensuring accurate scheduling, effective time management, and seamless coordination of engagements.
• Coordinate travel plans, itineraries, and documentation for business-related travel.
• Safeguard the confidentiality and integrity of sensitive information, exercising discretion and professionalism in all interactions.

Project Management

• Support the Group Finance Executives in driving Group procurement initiatives by coordinating efforts, tracking and reporting on progress.
• Finance Transformation project management, stakeholder engagement and change management support.
• Provide project management support to the Group Finance Executives for any key projects that are prioritised in the period .

Reporting Cycle Support

• Prepare draft reports for CFO and Finance Director approval pertaining to Exco deliverables and Board submissions.
• Tracking delivery against matters arising from various meetings (eg. Audit Committee and Board meetings) and liaising with respective teams.
• Drive the audit sign-off process to ensure timely completion and enable the Group Finance Executives to meet critical market reporting obligations.
• Lead the end-to-end process of tracking and managing statutory Annual Financial Statements (AFS) and tax sign-offs across the Group, ensuring timely and compliant submissions to support half-year and year-end reporting requirements for the Group Finance Executives.
• Upload relevant deliverables and documents onto Diligent (reporting platform).
• Manage and coordinate subsidiary audits, ensuring alignment with regulatory requirements.
• Prepare presentations and or briefing documents for the Group Finance Executives as required.

Liaison and Coordination

• Ensure timely and accurate information flow within the division and across departments, maintaining clarity, consistency, and alignment.
• Provide administrative support to the Group Finance leadership team before, during, and after board meetings, ensuring smooth execution and documentation.
• Coordinate logistics and arrangements for Group events on an ad hoc basis, including year-end functions, main board gatherings, and divisional board meetings.
• Manage quarterly leadership sessions and other ad hoc team events to support team engagement and development.

• Post Graduate Qualification - preferably in Finance, CA, CIMA, articles or MBA
• 2–5 years' experience in finance coordination/projects or a similar role.
• Strong skills in MS Office (Excel, PowerPoint, Word).
• Excellent written and verbal communication skills.
• Strong organisational ability with attention to detail.
• Ability to handle confidential information with discretion.
• Stakeholder management and project coordination experience.