Senior Administrator, Search Coordination

Overview

This is a position within Keller Executive Search and not with one of its clients.

This position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through.

• Own end-to-end administrative workflows for searches, including document control and scheduling
• Maintain accurate records in CRM and shared drives, ensuring consistent naming and versioning
• Coordinate invoicing support, purchase orders, and basic reconciliation with finance teams
• Monitor service levels (response times, turnaround, quality checks) and flag risks early
• Standardise templates and operating procedures to reduce rework and improve consistency

• 5+ years in senior administration, operations support, or coordination roles
• Experience maintaining CRM or ATS data with strong discipline for data quality
• Comfort supporting invoicing, vendor coordination, or basic finance admin workflows
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement

• Salary range: 340,
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers
• Open communication environment
• Full medical coverage
• To learn more about Keller Executive Search, please see: