Office Administrator - Half

Our client is looking for a skilled Office Administrator to join their team. This candidate will be responsible for the efficient management of administrative, financial, and operational support functions within the business. This role ensures smooth day-to-day operations, accurate financial processing, supplier and client liaison, and oversight of various administrative and project-related activities.

** please note, only CVs submitted via the link will be considered**

Key Responsibilities:

Financial Administration Support

• Prepare and distribute customer statements.
• Capture sales orders and generate accurate invoices.
• Process supplier payments and manage creditor accounts.
• Assist with VAT submissions and ensure supporting documentation is accurate and compliant.
• Manage and reconcile utility bills.
• Assist with ad hoc reporting requirements.
• Support insurance claim submissions and follow-ups.

Stock & Procurement

• Coordinate and participate in regular stock takes.
• Monitor stock levels and report discrepancies.
• Procure office and operational supplies as required.
• Liaise with suppliers regarding pricing, orders, and deliveries.

Sales & Customer Support

• Proofread and review outgoing quotations before submission.
• Capture and process customer orders accurately.
• Follow up on website and online leads in a professional and timely manner.
• Maintain strong relationships with clients and suppliers.
• Project & Operational Support
• Provide administrative oversight on ongoing projects.
• Track project progress and report on timelines and deliverables.
• Assist management with coordination of operational activities.
• Maintain organised filing systems (electronic and manual).

Minimum Requirements:

• Matric (Grade 12) – essential.
• Relevant Diploma, Degree or Certificate in Administration, Finance
• Proficient in MS Office (Excel, Word, Outlook). Advanced Excel
• Experience with Xero advantageous
• 3–5 years’ experience in an Office Administration or similar role.
• Experience handling invoicing, creditors, and financial administration support.
• Exposure to VAT submissions support.
• Experience in procurement and stock control.

Key Competencies:

• Strong attention to detail and accuracy.
• Excellent organisational and time management skills.
• Strong communication skills (written and verbal).
• Ability to multitask and work under pressure.

• Problem-solving ability.
• High level of integrity and confidentiality.