Administrative Supervisor x2

Job Desciption

On the Dot Supply Chain Management (Pty) Ltd, a division of Novus Holdings, seeks to appoint 2 diligent Admin Supervisors in the Operations Department. This position is based in Durban, KZN. The successful incumbents will report into the Branch Manager.

Key responsibilities:

(The primary tasks, functions and deliverables of the role)

• Give daily reporting feedback to all stakeholders, where required.
• Proactively plan and enforce compliance to deliver a high level of service.
• Ensuring accurate verification and capturing of source documents to relevant systems.
• Reduce printing through improved administrative and time management processes.
• Reconciliation of accounts and pass credit on invoices in query
• Ensuring daily recons and day ends completed (shortages, refusals, routes returned, etc)
• Problems are identified proactively, root causes identified speedily and practical steps are taken to prevent the recurrence of such problems.
• Assisting with all customer-related queries (i.e. Account queries, listings-de-listing requests, etc.)
• Ensure all inventory and stock storage locations are kept up to date
• Ensure all filing and scanning of documents are up to date
• Ensure POD tracker error reports are being cleared

• Deadlines, service levels and quality standards achieved
• POD tracker error reports
• Various SCM reports
• Responsible for stock handling in distribution and related controls
• Meet financial and cost saving project objectives as agreed to,

• Matric or equivalent

• Previous experience in FMCG;
• Previous inventory experience;
• Retail experience;
  Media distribution
• Previous experience in managing SLAs and external contractors;

• Knowledge of distribution principles;
• Knowledge of inventory management;
• Knowledge of Retail Management
• Knowledge of operating systems/applications(Syspro)
• Basic knowledge of all Microsoft applications
• Proficiency in relevant software packages and applications (SAP, Syspro,)

Skills and competencies: (The abilities that the individual needs to perform this role effectively)

• Service orientated
• Commercial awareness
• Disciplined Logistics operator
• Team working skills
• Basic admin Skills
• Analytical ability
• The ability to motivate others
• Logical reasoning
• Business and financial acumen
• The ability to plan ahead
• Excellent verbal communication skills
• Excellent written communication skills